Executive Assistant

Bombardier; Dorval; On-site; CAD 60,000 - 90,000; Full time

Job summary

Bombardier seeks an Executive Assistant to support the Vice President, Procurement & Supply Chain at the Administrative Centre (CA). The role centers on coordinating the VP's agenda, handling administrative tasks, travel arrangements and expense reports, while ensuring timely information flow and confidentiality.

You will leverage 10+ years of experience, bilingual French-English communication, and expert MS Office skills to keep operations running smoothly and support your team across the

Qualifications

• College/tech degree in administration or equivalent.
• 10+ years of experience in a similar role.
• Excellent knowledge of MS Office (Word, PowerPoint, Excel, Outlook).
• Bilingual in French and English, both spoken and written.
• Strong organization, communication and multitasking abilities.

Responsibilities

• Coordinate the VP's agenda and meetings.
• Handle daily administrative tasks and communications.
• Arrange travel and manage expense reports.
• Monitor invoices, headcount and requisitions monthly.
• Prepare weekly staff meeting agendas.
• Maintain data and databases.
• Ensure confidentiality and provide team support.
• Write internal and external correspondence in French and English.

Skills

Bilingual (French/English)

Organization

Communication skills

multitasking

Education

College Degree in administration

Tools

SAP

MS Office

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

Why join us?

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

Bombardier’s Benefits Program

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)

• Competitive base salary

• Retirement savings plan

• Employee Assistance Program

• Tele Health Program

What are your contributions to the team?

• Coordinate the agenda of the Vice President, Procurement & Supply Chain (CPO) by ensuring requirements are met (required participants, meetings logistic and required documentation) and schedule/coordinate meetings (internal and external);

• Accomplish administrative tasks, which require a thorough comprehension of the business activities and practices.

• Manage day-to-day activities (review emails, phone calls, look for approval requests, etc.), ensuring he is kept up to date on requirements and timelines.

• Make travel arrangements and prepare expense reports for the Vice President and provide assistance to the team members as needed. Verify team’s expense claims in accordance with company policies.

• Ensure monthly follow-up on invoice and headcount and requisitions.

• Prepare weekly staff meeting agenda and weekly calendar

• Ensure follow up on activities and files.

• Compile and update data for various reports.

• Create and maintain databases / lists.

• Make decisions and recommendations within the authorized guidelines and procedures.

• Show analysis skills and initiative to plan and organize the assigned tasks.

• Have good knowledge of the Company's policies and procedure to provide support to the team.

• Write internal and external correspondence in both French and English.

• Perform other duties as assigned.

How to thrive in this role?

• You have a College Degree in administration or the equivalent and a minimum of ten (10) years in a similar position.

• You possess an excellent knowledge of MS Office, Word, PowerPoint and Excel and Outlook.

• You are fluent in French and English, both verbally and in writing.

• As a team player, you are known for your dynamism, strong interpersonal relations, judgment and organization skills.

• You are able to work under pressure and can manage several priorities simultaneously.

• You have a great deal of initiative and can work with minimum supervision, involving coordination and organization of work methods for the assigned duties.

• You can maintain strict confidentiality when required to do so.

• You are a team player.

• You have a good knowledge of SAP tool (asset).

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job

Executive Assistant

Primary Location

Administrative Centre (CA)

Organization

Aerospace Canada

Shift

Day job

Employee Status

Regular

Requisition

15067 Executive Assistant