Executive Assistant

Bombardier Transportation GmbH; Dorval; On-site; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Insurance plans

Retirement plan

Employee Assistance Program

Job summary

Bombardier Transportation GmbH is seeking an experienced Executive Assistant to support the Vice President of Procurement & Supply Chain in Dorval. You will manage calendars, prepare travel arrangements and expense reports, and handle confidential communications in a fast‑paced environment.

The role requires a college degree in administration and at least ten years in a similar position, with fluent French and English. Strong MS Office skills and SAP knowledge are essential to succeed.

Qualifications

• College degree in administration or equivalent.
• Minimum ten years in a similar role.
• Fluent in French and English, both written and spoken.
• Proficient in MS Word, PowerPoint, Excel and Outlook.
• Strong organizational and communication skills.

Responsibilities

• Coordinate the VP, Procurement & Supply Chain agenda, ensure meetings and documentation.
• Perform administrative tasks and manage day‑to‑day activities and correspondence.
• Arrange travel and prepare expense reports for the VP and team.
• Follow up on invoices, headcount and requisitions monthly.
• Prepare weekly staff meeting agenda and calendar; maintain data and reports.

Skills

MS Office

Bilingual EN/FR

Education

College degree in administration

Tools

SAP

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Retirement savings plan
• Employee Assistance Program

What are your contributions to the team?

• Coordinate the agenda of the Vice President, Procurement & Supply Chain (CPO) by ensuring requirements are met (required participants, meetings logistic and required documentation) and schedule/coordinate meetings (internal and external);
• Accomplish administrative tasks, which require a thorough comprehension of the business activities and practices.
• Manage day-to-day activities (review emails, phone calls, look for approval requests, etc.), ensuring he is kept up to date on requirements and timelines.
• Make travel arrangements and prepare expense reports for the Vice President and provide assistance to the team members as needed. Verify team’s expense claims in accordance with company policies.
• Ensure monthly follow-up on invoice and headcount and requisitions.
• Prepare weekly staff meeting agenda and weekly calendar
• Ensure follow up on activities and files.
• Compile and update data for various reports.
• Create and maintain databases / lists.
• Make decisions and recommendations within the authorized guidelines and procedures.
• Show analysis skills and initiative to plan and organize the assigned tasks.
• Have good knowledge of the Company's policies and procedure to provide support to the team.
• Write internal and external correspondence in both French and English.
• Perform other duties as assigned.

How to thrive in this role?

• You have a College Degree in administration or the equivalent and a minimum of ten (10) years in a similar position.
• You possess an excellent knowledge of MS Office, Word, PowerPoint and Excel and Outlook.
• You are fluent in French and English, both verbally and in writing.
• As a team player, you are known for your dynamism, strong interpersonal relations, judgment and organization skills.
• You are able to work under pressure and can manage several priorities simultaneously.
• You have a great deal of initiative and can work with minimum supervision, involving coordination and organization of work methods for the assigned duties.
• You can maintain strict confidentiality when required to do so.
• You are a team player.
• You have a good knowledge of SAP tool (asset).

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals. Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Executive Assistant

Primary Location Administrative Centre (CA)