Executive Assistant

Anishinabek Employment & Training Services; Canada; On-site; CAD 36,000 - 51,000; Part time

Job summary

Anishinabek Employment & Training Services is seeking an Executive Assistant to support the Chief Executive Officer. The part-time role (~20 hours/week) involves calendar management, travel coordination, and preparing reports and communications.

The successful candidate will work independently with integrity, discretion, and strong collaboration with staff and partners. Requirements include a post-secondary diploma in Business Administration (degree preferred) and a minimum of four years’

Qualifications

• Post-secondary diploma in Business Administration (required).
• Post-secondary degree preferred in Business Administration.
• Minimum four years’ experience as Executive Assistant or senior-level support.

Responsibilities

• Manage the CEO's calendar, appointments, and priorities.
• Coordinate meetings, travel, accommodations, and itineraries.
• Develop presentations, briefing materials, notes, and communications.
• Provide records management and organize electronic and physical files.

Skills

Executive support

Calendar management

Stakeholder communication

Education

Post-secondary diploma in Business Administration

Post-secondary degree preferred in Business Administration

Job description

100 Little Lake Road, Suite #101 Fort William First Nation, Ontario P7J0L2

Established in 1987 as a not-for-profit Indigenous Financial Institution, we are dedicated to serving entrepreneurs, businesses, and First Nation communities across the region. Our wide range of services supports Indigenous business growth and economic prosperity. From providing tailored financing solutions to offering comprehensive business support services, facilitating community planning initiatives, and delivering workshops and bookkeeping training, we aim to empower your success.

The Executive Assistant supports the Chief Executive Officer by assisting with meetings and events. This includes preparing reports and information packages, scheduling meetings, taking meeting notes, tracking action items, and helping organize events and travel.

This is a senior-level position, not an entry-level role. The Executive Assistant will have several years of experience providing direct support to a Chief Executive Officer and can work independently with minimal supervision.

Youare a dedicated and collaborative teamplayer with the highest integrity and a strong commitment to maintaining confidentiality. You have strong written and verbal communication skills, and consistently demonstrate a proactive, organized, and energetic approach.

Employment Details

• Employment Type: Part Time
• Job Occupation Type: Executive Assistant
• Total Positions: 1
• Wage: $26.26 - $37.24 per hour
• Hours/Week: 20
• Days of Work: n/a
• Closing Date / Apply By: 9/4/2026
• Start Date: n/a
• Location: Fort William First Nation office
• Hours of Work: Twenty (20) hours per week, days to be determined.
• Travel: Ability to work flexible hours.
• Travel: Ability and willingness to travel by air and road as required.
• Travel: Ability to travel to remote and First Nation communities.
• Travel: Availability for overnight and multi-day travel.

Closing Date: Friday, September 4, 2026, by 3:00 p.m.

Duties

• Key Responsibilities
  1. 1) Executive Support and Administration
     • Manage the Chief Executive Officer's calendar, appointments, and scheduling priorities.
     • Coordinate meetings, travel arrangements, accommodations, and itineraries.
  2. 2) Communications with Stakeholder Relations
     • Provide stakeholder relations and communications support by serving as a point of contact for internal and external stakeholders.
     • Support the Chief Executive Officer by developing presentations, briefing materials, speaking notes, announcements, and communication materials for internal and external audiences.
  3. 3) Administration and Event Support
     • Provide administrative support to the Communications and Marketing Lead, as needed, including planning and organizing meetings, workshops, conferences, and events.
     • Coordinate logistics, travel, and accommodations.
  4. 4) Records and Information Management
     • Provide records and information management support by maintaining organized electronic and physical records.
     • Ensure documents are accurately stored, archived, and managed in compliance with NADF's policies and retention requirements

Qualifications

• Education and Experience Required:
  • Education:
    • a) Required: Post-secondary diploma in Business Administration, or a related field.
    • b) Preferred: Post-secondary degree in Business Administration, or related discipline.
  • Experience:
    • a) Minimum of four (4) years’ experience as Executive Assistant or providing executive-level support.
    • b) Experience supporting Chief Executive Officer leadership is considered an asset.
    • c) Experience working in an Indigenous not-for-profit organization is considered an asset.
    • d) Experience working with an Indigenous not-for-profit board of directors
• Wage Band/Salary Range: Wage Band 3 / Hourly Range $26.26 - $37.24

Attachment: NADF Job Description, Executive Assistant