Executive Assistant to Chief & Council

Socket.dev; Chase; On-site; CAD 39,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Pension plan

Two weeks vacation + winter break

Job summary

Adams Lake Indian Band is seeking an Executive Assistant to Chief and Council to support senior leadership in managing calendars, meetings, and travel. The role requires professional communication, discretion with confidential information, and the ability to work independently or in a team.

Responsibilities include calendar scheduling, preparing meeting agendas and minutes, coordinating events, reconciling budgets, and managing correspondence to ensure timely responses.

Qualifications

• Post-secondary degree or diploma in a business-related field is required or preferred.
• Experience in an Executive Assistant role supporting VP level or above is highly desirable.
• Excellent communication and presentation skills; ability to manage confidential information.

Responsibilities

• Manage calendars and schedules for Chief and Council; coordinate meetings.
• Plan travel and meetings; prepare agendas and distribute minutes.
• Prioritize emails and communications; respond promptly and professionally.
• Prepare budgets, reconcile and track related income/expenses.
• Support event setups and general administrative duties.

Education

Post-secondary degree or Diploma in Business Administration or similar field

Tools

Microsoft Word

Excel

Outlook

Job description

Adams Lake Indian Band is seeking Executive Assistant to Chief and Council to work under the direction of the Adams Lake Band’s Chief Operations Officer or designate. The individual’s main responsibility will be to manage schedules and calendars, meetings, and travel for Chief and Council. The Executive Assistant will act as an extension of C&C emails and general communication by prioritizing responses. The EA will support senior executives, be an expert communicator and organizer, and be able to work at a high level of professionalism.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Performs all duties and responsibilities in accordance with Adams Lake Indian Band policies and procedures
• Calendar and schedule management for Chief and Council or executive level meetings
• Prioritizes communication, emails, and messages
• Prepare budgets, reconcile, and track related income/expenses
• General applications for events
• Preparation of meeting agendas, taking meeting minutes and meeting minute distribution
• Presentation preparation and coordination
• Setting up meeting events, including venue organization, scheduling and support services
• Proofreading communications and reports
• General administrative duties as required
• Performs other duties as required

QUALIFICATIONS, KNOWLEDGE, AND SKILLS

• Post secondary degree or Diploma in Business Administration or similar field
• 5+ years of experience in an Executive Assistant role, supporting VP level or above
• Proven success in prior comparable role
• Proven ability to work well under pressure, prioritize tasks and meet deadlines
• Must be able to work in a team, and independently
• The ability to anticipate needs and requirements
• Excellent communication & presentation skills
• Intermediate Microsoft Office skills
• Attention to detail
• Must be able to manage confidential information
• Flexible to attend events if required
• Excellent customer service mindset and the ability to deliver to a high standard of competence

SUPERVISORY RESPONSIBILITIES

N/A

PHYSICAL DEMANDS

Those normally associated with a typical office environment.

WORKING CONDITIONS

Majority of work is performed in a typical office environment. Some travel may be required.

EQUIPMENT AND SOFTWARE

Office – Microsoft Word, Excel and Outlook

OTHER REQUIREMENTS

Valid Class 5 BC Driver’s License (copy)

BONA FIDE JOB REQUIREMENTS

Current Criminal Record Check with vulnerable sector clearance, with results acceptable to ALIB.

TERMS OF EMPLOYMENT:

Full time permanent position

Wage range: $28 - $40 per hour determined based on education and experience.

Location: 6331 Chief Jules Drive, Chase BC, V0E 1M0

Hours per week: 75 hours bi-weekly (max 37.5 hrs./week), with flexibility in hours/days of work.

WHY US?

We offer a comprehensive benefits package, including a defined contribution pension scheme, health, vision, and dental coverage, LTD, AD&D, and life insurance and an employee assistance program. In addition to a starting vacation entitlement of two weeks we typically provide a two-week paid winter break and provide paid sick/personal days in addition to Statutory or Designated holidays.

Competition will remain open until filled.

Preference may be given to qualified ALIB band members and individuals who self-identify as First Nation, Inuit, or Indigenous ancestry. All applicants must be legally entitled to work in Canada.

ALIB reserves the right to withdraw, cancel, postpone, or revise advertised positions;although we acknowledge all those interested in the position, only those candidates selected for an interview will be contacted.