Administrative Assistant/Bookkeeper

Whitefish River First Nation; Canada; On-site; CAD 58,067,217 - 69,349,761; Full time

Job summary

Whitefish River First Nation is seeking an Administrative Assistant/Bookkeeper to support the Economic Development Department in Birch Island, Ontario. The role involves handling administrative tasks, basic bookkeeping using Sage/QuickBooks, and assisting with grants and event coordination.

This full-time, one-year position requires a Diploma or certificate in accounting or related field and at least two years of experience.

Qualifications

• Diploma or certificate in Accounting, Business Administration, or related field.
• Minimum 2 years of bookkeeping and administrative support.
• Proficiency in Microsoft Office Suite and accounting software.
• Strong organizational and time-management skills.
• Knowledge of Indigenous governance and economic development is an asset.

Responsibilities

• Provide general administrative support to the Economic Development team.
• Schedule meetings, prepare agendas, and take minutes.
• Maintain organized filing systems (digital and physical).
• Process invoices, receipts, payments, and payroll.
• Reconcile bank statements and prepare monthly financial reports.
• Assist in planning and execution of community events, public meetings, and stakeholder engagements.

Skills

Attention to detail

Multitasking

Verbal and written communication

Accounting fundamentals

Education

Diploma or certificate in Accounting/Business Administration

Tools

Sage

QuickBooks

Microsoft Office

Job description

Term: Full-time Term (One Year)

Hours: 35 hours per week

Salary Range: $23.16 to $27.65 (Depending on education and experience)

The Administrative Assistant/Bookkeeper plays a crucial role in supporting the Economic Development Department. By providing administrative, financial, and clerical services, they facilitate efficient operations and contribute to our mission of promoting sustainable economic growth. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment, fostering sustainable economic development within the Whitefish River First Nation community.

RESPONSIBILITIES:

• Administrative Duties:
  • Provide general administrative support to the Economic Development team.
  • Schedule meetings, prepare agendas, and take minutes.
  • Maintain organized filing systems (digital and physical).
• Bookkeeping Duties:
  • Maintain accurate financial records using accounting software (e.g., Sage, QuickBooks).
  • Process invoices, receipts, payments, and payroll.
  • Reconcile bank statements and prepare monthly financial reports.
• Departmental Support:
  • Assist in the planning and execution of community events, public meetings, and stakeholder engagements.
  • Coordinate logistics for workshops, conferences, and outreach activities.
  • Assist with grant applications and reporting requirements.

(For a complete job description, please email [e-mail]).

QUALIFICATIONS:

• Diploma or certificate in Accounting, Business Administration, or related field.
• Minimum 2 years of experience in bookkeeping and administrative support.
• Proficiency in Microsoft Office Suite and accounting software.
• Strong organizational and time-management skills.
• Knowledge of Indigenous governance and economic development is an asset.
• Ability to work independently and as part of a team.

SKILLS:

• Strong attention to detail to minimize errors in financial records.
• Ability to manage multiple tasks and prioritize effectively.
• Strong verbal and written communication skills for interacting with customers and team members.
• Understanding of basic accounting principles and practices.

Upon hire, the successful candidate must submit a Police Criminal Reference Check. **

POSITION WILL BE POSTED UNTIL FILLED

Interested applicants must submit a current resume, cover letter, two (2) work-related references, and one (1) character reference (with contact information) to:

CONFIDENTIAL: Administrative Assistant/Bookkeeper

c/o Human Resources

Whitefish River First Nation

17-A Rainbow Ridge Road, P.O. Box 188; Birch Island, ON P0P1A0

Email applications can be emailed to [e-mail]

At Whitefish River First Nation, we value diversity and inclusion. Miigwetch to all who apply; however,, only those applicants selected for an interview will be contacted.