Executive Assistant to Chief & Council

Adams Lake Indian Band; Chase; On-site; CAD 39,000 - 55,000; Full time

Benefits offered by this job

Pension plan

Health coverage

Vision coverage

Dental coverage

Long-Term Disability (LTD)

AD&D

Life insurance

Employee assistance program

Vacation 2 weeks

Winter break 2 weeks

Paid sick/personal days

Job summary

Adams Lake Indian Band seeks an Executive Assistant to Chief and Council to support the Chief Operations Officer and executives, manage schedules, meetings and travel, and act as an extension of C&C communications with a high level of professionalism.

The successful candidate will have a post-secondary degree, 5+ years EA experience, strong organizational and communication skills, and flexibility to attend events; the position offers full-time permanent status, a competitive wage and a

Qualifications

• Post secondary degree or Diploma in Business Administration or similar field.
• 5+ years of experience in an Executive Assistant role, supporting VP level or above.
• Proven success in prior comparable role.
• Proven ability to work well under pressure, prioritize tasks and meet deadlines.
• Must be able to work in a team, and independently.
• The ability to anticipate needs and requirements.
• Attention to detail.
• Must be able to manage confidential information.
• Flexible to attend events if required.
• Excellent customer service mindset and the ability to deliver to a high standard of competence.

Responsibilities

• Calendar and schedule management for Chief and Council or executive level meetings
• Prioritizes communication, emails, and messages
• Prepare budgets, reconcile, and track related income/expenses
• General applications for events
• Preparation of meeting agendas, taking meeting minutes and meeting minute distribution
• Presentation preparation and coordination
• Setting up meeting events, including venue organization, scheduling and support services
• Proofreading communications and reports
• General administrative duties as required
• Performs other duties as required

Skills

Executive support

Time management

Prioritization

Communication

Confidential information handling

Teamwork

Independent work

Needs anticipation

Attention to detail

Customer service

Education

Post secondary degree or Diploma in Business Administration

Tools

Microsoft Word

Excel

Outlook

Job description

Adams Lake Indian Band is seeking Executive Assistant to Chief and Council to work under the direction of the Adams Lake Band’s Chief Operations Officer or designate. The individual’s main responsibility will be to manage schedules and calendars, meetings, and travel for Chief and Council. The Executive Assistant will act as an extension of C&C emails and general communication by prioritizing responses. The EA will support senior executives, be an expert communicator and organizer, and be able to work at a high level of professionalism.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Performs all duties and responsibilities in accordance with Adams Lake Indian Band policies and procedures
• Calendar and schedule management for Chief and Council or executive level meetings
• Prioritizes communication, emails, and messages
• Prepare budgets, reconcile, and track related income/expenses
• General applications for events
• Preparation of meeting agendas, taking meeting minutes and meeting minute distribution
• Presentation preparation and coordination
• Setting up meeting events, including venue organization, scheduling and support services
• Proofreading communications and reports
• General administrative duties as required
• Performs other duties as required

QUALIFICATIONS, KNOWLEDGE, AND SKILLS

• Post secondary degree or Diploma in Business Administration or similar field
• 5+ years of experience in an Executive Assistant role, supporting VP level or above
• Proven success in prior comparable role
• Proven ability to work well under pressure, prioritize tasks and meet deadlines
• Must be able to work in a team, and independently
• The ability to anticipate needs and requirements
• Attention to detail
• Must be able to manage confidential information
• Flexible to attend events if required
• Excellent customer service mindset and the ability to deliver to a high standard of competence

SUPERVISORY RESPONSIBILITIES

N/A

PHYSICAL DEMANDS

Those normally associated with a typical office environment.

WORKING CONDITIONS

Majority of work is performed in a typical office environment. Some travel may be required.

EQUIPMENT AND SOFTWARE

Office – Microsoft Word, Excel and Outlook

OTHER REQUIREMENTS

Valid Class 5 BC Driver’s License (copy)

BONA FIDE JOB REQUIREMENTS

Current Criminal Record Check with vulnerable sector clearance, with results acceptable to ALIB.

TERMS OF EMPLOYMENT:

Full time permanent position

Wage range: $28 - $40 per hour determined based on education and experience.

Hours per week: 75 hours bi-weekly (max 37.5 hrs./week), with flexibility in hours/days of work.

WHY US?

We offer a comprehensive benefits package, including a defined contribution pension scheme, health, vision, and dental coverage, LTD, AD&D, and life insurance and an employee assistance program. In addition to a starting vacation entitlement of two weeks we typically provide a two-week paid winter break and provide paid sick/personal days in addition to Statutory or Designated holidays.

Competition will remain open until filled.

Preference may be given to qualified ALIB band members and individuals who self-identify as First Nation, Inuit, or Indigenous ancestry. All applicants must be legally entitled to work in Canada.

ALIB reserves the right to withdraw, cancel, postpone, or revise advertised positions; although we acknowledge all those interested in the position, only those candidates selected for an interview will be contacted.