Executive Assistant

Leap Tools Inc.; Canada; Remote; CAD 50,000 - 75,000; Full time

Job summary

Leap Tools Inc. is seeking an Executive Assistant to support the CEO and senior leadership in a dynamic tech environment. This role involves managing travel arrangements, overseeing the executive inbox, and ensuring effective communication. Join a remote-first company that values detail-oriented individuals and offers generous time off and a supportive culture.

Benefits

Work-from-home stipend

Generous time off

Parental leave program

Birthday off

Work anywhere in the world for up to 3 months

Qualifications

• Excellent business communication skills, both written and verbal.
• Experience in anticipating potential issues and developing preemptive solutions.
• Proven ability to create and manage comprehensive checklists.

Responsibilities

• Manage complex travel arrangements for the CEO and senior leadership.
• Oversee executive inbox and prioritize emails.
• Prepare meeting agendas and materials.

Skills

Business communication skills

Organizational skills

Attention to detail

Problem-solving abilities

Education

Education in a relevant field

Tools

Google Docs

Excel

Job description

At Leap Tools, we are building the world's most advanced solutions for the interior décor industry. With customers in 80+ countries, our clientele includes Fortune 500 companies such as Home Depot, local retailers such as Alexanian's, and everything in between. We have been recognized as one of the fastest-growing tech companies by Deloitte for multiple years in a row, and we are looking for ambitious challenge-seekers to fuel our momentum and help us create an iconic global tech company.

About our product

Our technology lets you see products in your own room before you buy.

Imagine you want to redesign your home and have been searching for new tiles for your kitchen, or a new rug for your living room. You definitely want to make sure it will look good in your space. We enable that through cutting-edge computer vision technology, presented in an extraordinarily simple and accessible way. Try our rug demo now! Simply upload a picture of your room using your mobile phone, and slide the rug under your coffee table: https://www.roomvo.com/rugdemo4r

About you

You make those around you better. You have an obsession with details. You anticipate problems before they come up and find solutions. You are persistent, even at the risk of making some people uncomfortable. You keep privileged information private and hide your PIN at the ATM. You would relish the opportunity to increase your responsibilities as the company grows.

By joining us, you'll have the unique opportunity to work directly with our founders and executive team, gaining invaluable experience and insights while making significant contributions to our success. You will also be responsible for ad-hoc tasks to ensure our internal operations continue to run smoothly.

What You’ll Do

• Manage complex travel arrangements: Coordinate flights, accommodations, and ground transportation for the CEO and senior leadership, ensuring all travel plans are efficient and cost-effective.
• Oversee executive inbox: Review, prioritize, and manage the CEO's email inbox, including responding to or redirecting emails, and highlighting urgent messages.
• Track meeting follow-ups: Monitor action items and required follow-ups from regular meetings. Ensure responses and follow-ups are obtained before the next scheduled meeting to maximize productivity.
• Prepare meeting agendas and materials: Assist in creating detailed agendas, distributing relevant documents, and ensuring the CEO and senior leadership are well-prepared for meetings.
• Organize and manage the CEO's calendar: Schedule and coordinate appointments, meetings, and events, while ensuring the CEO’s time is optimized.
• Facilitate internal and external communications: Act as a liaison between the CEO and other executives, employees, and external stakeholders.

We’re looking for someone with:

• Excellent business communication skills, both written and verbal
• Comfortable with online productivity tools such as Google Docs/Word and Sheets/Excel
• Ability to improve the productivity and efficiency of executive team members through organized support and proactive assistance
• Meticulous attention to detail in all tasks and communications
• Experience in anticipating potential issues and developing preemptive solution
• Proven ability to create and manage comprehensive checklists and to-do lists to ensure all tasks are completed
• Maintain security of personal information and sensitive company data
• Adaptability to take on increased responsibilities as the role and company evolve
• A track record of successfully managing complex projects or events, demonstrating strong organizational and problem-solving abilities
• Experience in a start-up/scale-up environment, or education in a relevant field, is an asset

About our culture

• We're a remote-first company that encourages our employees to work from where they're most productive.
• We work in tight-knit teams to cultivate an ownership mentality.
• We cherish curiosity and an obsession for details because we know these details are invaluable over the long run.
• We're hyper-focused on our achievements and our ability to execute our promises. We act with urgency.
• We value work-life balance by offering generous time off
• Work anywhere in the world for up to 3 months!
• We value families, by offering a parental leave program
• We offer a work-from-home stipend
• Your birthday (and our company's birthday) is a day off!

About our hiring process

Now: You upload your resume and complete a brief questionnaire.

Step 1: We arrange a video call with you to assess your abilities, followed by a brief take-home skills assessment.

Step 2: You attend the first-round interview soon after.

Step 3: You attend a second-round interview.

Step 4: You meet one of the founders.

Step 5: You receive an offer.

Take the Leap. Apply now.