Executive Assistant

Talent Harbour; Burnaby; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Performance-based bonus

Job summary

Talent Harbour seeks an Executive Assistant to support the CEO and drive growth across acquisitions, AI-enabled marketing, social media, and office operations.

The role requires proactive, resourceful, and adaptable professionals who can manage calendars, communications, and cross-functional priorities in a fast-paced, entrepreneurial setting.

Qualifications

• Proven experience in executive assistance, business operations, or project management.
• Excellent written and verbal communication, proofreading, editing, and content development abilities.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the CEO's calendar, communications, travel, and day-to-day priorities.
• Collaborate with the CEO's wife and COO to ensure smooth operations.
• Support acquisitions through research, due diligence, and administrative coordination.
• Grow the company’s social media presence, including planning, proofreading, editing, and content development using AI tools.
• Leverage AI tools such as ChatGPT and Claude to improve productivity and research.
• Oversee office administration and vendor relationships.
• Organize events, team meetings, and presentations.
• Prepare reports, presentations, and budgeting support.
• Own special projects and adapt to evolving CEO needs.

Skills

Executive support

Project management

Social media

AI tools

Tools

Microsoft Office

HubSpot

Job description

Our client is a boutique purpose-driven Family Office Investment & Acquisitions Firm. They manage a diverse portfolio of companies in real estate, technology, business consulting, and talent management and recruiting. Led by a husband-and-wife team of award-winning Canadian entrepreneurs, their focus is on strategic growth, acquisitions, and building a meaningful legacy for future generations. With a commitment to innovation, sustainable growth, and giving back, they create opportunities for their ventures to thrive while making a lasting impact.

Role Overview

They are seeking a proactive, resourceful, and adaptable Executive Assistant to support the CEO, collaborate with the team, and help drive growth. This high-responsibility role requires managing schedules, communications, projects, and priorities across diverse areas, including acquisitions, AI, social media, marketing, event coordination, and office operations. The successful candidate will wear many hats, embrace new technologies, and thrive in a fast-paced entrepreneurial environment where priorities evolve alongside the CEO's businesses.

Key Responsibilities

• Manage the CEO's calendar, communications, travel, and day-to-day priorities.
• Collaborate closely with the CEO's wife and the COO to ensure smooth and efficient operations.
• Support acquisitions through research, due diligence, and administrative coordination.
• Manage and grow the company's social media presence, including planning, proofreading, editing, and developing engaging content using company knowledge, AI tools, and effective marketing strategies.
• Embrace AI tools such as ChatGPT, Claude, and other emerging technologies to improve productivity, research, content creation, communication, and business operations.
• Oversee office administration and vendor relationships.
• Organize company events, team meetings, and presentations.
• Conduct research, prepare reports, presentations, correspondence, and assist with budgeting.
• Take ownership of special projects and adapt to new responsibilities as the CEO's needs and business priorities evolve.

Ideal Candidate

• Proven experience in executive assistance, business operations, project management, or social media/marketing.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with strong proofreading, editing, and content development abilities.
• Strong Attention to Detail.
• Experience managing social media platforms and creating engaging, professional content.
• Enthusiastic about leveraging AI tools such as ChatGPT, Claude, and other emerging technologies to improve productivity, research, communication, and content creation.
• Tech-savvy, with proficiency in Microsoft Office, HubSpot, and other modern business tools.
• Proactive, resourceful, adaptable, and able to anticipate needs before they arise.
• Exercises sound judgment and handles confidential information with the highest level of discretion.
• Alignment with Christian values, as they support faith-based initiatives and organizations.

What They Offer

• Competitive base salary $65,000 - $85,000 CAD based on experience, plus a performance-based bonus
• Total compensation potential of $100,000+ CAD
• A dynamic, growth-oriented work environment with significant opportunities for advancement.
• A fast-paced, entrepreneurial culture, ideal for those looking to make a meaningful impact and drive real results.
• Meaningful involvement in their philanthropic efforts, including partnerships with faith-based initiatives and organizations that support at-risk children, orphanages, and community-building projects.

The office is currently located in Burnaby, but the candidate must be able to commute to Port Moody or the Coquitlam area, pending office relocation.