Executive Assistant

David Aplin Recruiting; Calgary; On-site; CAD 100,000 - 120,000; Full time

Job summary

A leading company is seeking an Executive Assistant for a permanent position in Kingsville, ON. This role involves managing the CEO’s calendar, organizing travel, and providing administrative support. The ideal candidate will have over 5 years of experience in a large corporation and be proficient in MS Office. A relocation package is available, along with competitive compensation and benefits.

Benefits

3 Weeks’ Vacation

Amazing Health & Dental Benefits

Relocation Package

Qualifications

• Over 5 years of Executive Assistant experience in a large corporation.
• Proficient in MS Office including Excel, PowerPoint, and Outlook.
• Willingness to travel to the US once every quarter.

Responsibilities

• Coordinate and manage the CEO’s calendar and travel arrangements.
• Handle incoming and outgoing communications and document preparation.
• Organize and manage events and special projects.

Skills

Communication Management

Calendar Management

Project Management

Relationship Management

Education

Degree or Diploma in Administration or Business

Tools

MS Office

Job description

Aplin has partnered with a Multinational company in Kingsville, ON seeking an Executive Assistant. This will be a permanent opportunity! Relocation package is available!

• Compensation : Upto 120K + Relocation Package will be provided.
• Please note, that this role will be a fully on-site role at the client’s Kingsville Location.
• Permanent Opportunity + 3 Weeks’ Vacation + Amazing Health & Dental Benefits.

Responsibilities :

• Calendar Management : Coordinate and manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize meetings based on urgency and importance to help maintain their relationship with stakeholders, including external clients.
• Communication Management : Handles incoming and outgoing communications, including emails, phone calls, and written correspondence. Draft, review, and edit documents and reports as needed.
• Meeting Coordination : Organize and prepare meetings, including agendas, minutes, and follow-up on action items. Ensure all necessary materials and resources are available.
• Travel Arrangements : Arrange complex travel itineraries, including flights, accommodations, and transportation for domestic and international travel. Prepare detailed travel schedules.
• Administrative Support : Provide general administrative support, including filing, data entry, and maintaining office supplies. Handle sensitive information with discretion.
• Project Management : Assist with special projects and initiatives as assigned by the executive. Coordinate with other departments and external partners to ensure project goals are met.
• Event Planning : Organize and manage events, including executive retreats, corporate events, and client meetings. Handle logistics, invitations, and follow-up tasks. Manage vendors, budgets, logistics, and on-site coordination for both small and large events.
• Relationship Management : Build and maintain strong relationships with internal and external stakeholders. Act as a liaison between the executive and other team members or clients. Exhibit a high degree of professionalism, collaboration, and dependability, with a proactive “can do” attitude.
• Document Preparation : Create, prepare, and organize presentations for internal and external engagements. Prepare daily status updates and other crucial reports for leadership.
• Process Management : Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.

Qualifications :

• Degree or Diploma in Administration or Business
• Must have over 5 years of Executive Assistant experience working for a large corporation and reporting to C-Suite level.
• Must be proficient in MS Office including Excel, PowerPoint, and Outlook.
• Will be required to travel to the US once every quarter.

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