Executive Assistant

David Aplin Recruiting; Calgary; On-site; CAD 90,000 - 120,000; Full time

Job summary

An established industry player is seeking an experienced Executive Assistant to support their CEO in a dynamic environment. This permanent, fully on-site role involves managing complex calendars, organizing meetings, and coordinating travel arrangements. The successful candidate will also provide administrative support, assist with project management, and plan corporate events. With a focus on relationship management and communication, this position offers a competitive salary of up to 120K and a relocation package, along with generous vacation and health benefits. If you thrive in a fast-paced setting and have a proactive attitude, this opportunity is perfect for you.

Benefits

3 Weeks’ Vacation

Health Benefits

Dental Benefits

Relocation Package

Qualifications

• Over 5 years of Executive Assistant experience supporting C-Suite executives.
• Proficiency in MS Office, including Excel, PowerPoint, and Outlook.

Responsibilities

• Coordinate and manage the CEO's calendar and travel arrangements.
• Organize meetings, prepare agendas, and handle communications.
• Assist with special projects and manage event logistics.

Skills

Calendar Management

Communication Management

Event Planning

Relationship Management

Project Management

Education

Degree or Diploma in Administration or Business

Tools

MS Office

Job description

To Apply for this Job Click Here

Aplin has partnered with a Multinational company in Kingsville, ON seeking an Executive Assistant. This will be a permanent opportunity! Relocation package is available!

Benefits & Perks:

• Compensation: Upto 120K + Relocation Package will be provided.
• Please note, that this role will be a fully on-site role at the client’s Kingsville Location.
• Permanent Opportunity + 3 Weeks’ Vacation + Amazing Health & Dental Benefits.

Responsibilities:

• Calendar Management: Coordinate and manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize meetings based on urgency and importance to help maintain their relationship with stakeholders, including external clients.
• Communication Management: Handles incoming and outgoing communications, including emails, phone calls, and written correspondence. Draft, review, and edit documents and reports as needed.
• Meeting Coordination: Organize and prepare meetings, including agendas, minutes, and follow-up on action items. Ensure all necessary materials and resources are available.
• Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, and transportation for domestic and international travel. Prepare detailed travel schedules.
• Administrative Support: Provide general administrative support, including filing, data entry, and maintaining office supplies. Handle sensitive information with discretion.
• Project Management: Assist with special projects and initiatives as assigned by the executive. Coordinate with other departments and external partners to ensure project goals are met.
• Event Planning: Organize and manage events, including executive retreats, corporate events, and client meetings. Handle logistics, invitations, and follow-up tasks. Manage vendors, budgets, logistics, and on-site coordination for both small and large events.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders. Act as a liaison between the executive and other team members or clients. Exhibit a high degree of professionalism, collaboration, and dependability, with a proactive “can do” attitude.
• Document Preparation: Create, prepare, and organize presentations for internal and external engagements. Prepare daily status updates and other crucial reports for leadership.
• Process Management: Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.

Qualifications:

• Degree or Diploma in Administration or Business
• Must have over 5 years of Executive Assistant experience working for a large corporation and reporting to C-Suite level.
• Must be proficient in MS Office including Excel, PowerPoint, and Outlook.
• Will be required to travel to the US once every quarter.