Executive Business Administrator, Legal (PST)

GitLab; Canada; Remote; USD 75,000 - 162,000; Full time

Job summary

An innovative firm seeks a proactive Executive Business Administrator to support its Legal and Corporate Affairs team. This fully remote role involves managing high-volume calendars, coordinating travel, and planning events while fostering a collaborative and efficient work environment. The ideal candidate will thrive in a dynamic setting, leveraging their expertise in tools like Google Workspace and Slack to enhance productivity. If you're a detail-oriented self-starter with a passion for logistics and a knack for problem-solving, this is a fantastic opportunity to contribute to a forward-thinking organization that values diversity and inclusion.

Qualifications

• Experience supporting Legal and Corporate Affairs leaders in a fast-paced environment.
• Self-starter with the ability to operate independently and multitask efficiently.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones.
• Coordinate extensive domestic and international travel arrangements.

Skills

Event Planning

Multitasking

Communication

Problem Solving

Technical Proficiency

Education

Bachelor's Degree

High School Diploma or GED

Tools

Google Workspace

Zoom

Slack

Navan

GitLab

Job description

Executive Business Administrator, Legal (PST)

Remote, North America

GitLab is an open core software company that develops the most comprehensive AI-powered DevSecOps Platform, used by more than 100,000 organizations. Our mission is to enable everyone to contribute to and co-create the software that powers our world. When everyone can contribute, consumers become contributors, significantly accelerating human progress. This mission is integral to our culture, influencing how we hire, build products, and lead our industry. We make this possible at GitLab by running our operations on our product and staying aligned with our values. Learn more about Life at GitLab.

Thanks to products like Duo Enterprise and Duo Workflow, customers benefit from AI at every stage of the SDLC. The same principles built into our products are reflected in how our team works: we embrace AI as a core productivity multiplier. All team members are encouraged and expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact across our global organization.

This role is 100% remote and will be located in the United States or Canada, with a preference for candidates in the Pacific or Mountain Standard Time Zones.

An overview of this role

We are seeking a strategic and proactive Executive Business Administrator (EBA) to support our Legal and Corporate Affairs team. EBAs at GitLab manage various systems including Google Workspace, Slack, Zoom, Navan, and GitLab to accomplish tasks efficiently, while focusing on prioritization and escalation of urgent issues.

EBAs are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, responsibilities, and anticipating executive needs. They are highly organized, resourceful, calm under pressure, strategic multitaskers with a love for logistics and thriving in a dynamic start-up environment.

What you'll do

• Support and work closely with VP of Corporate and Compliance, VP of Commercial Legal, Sr. Director of Sustainability, and Sr. Director, Chief of Staff to the CLO & Head of Corporate Affairs.
• Manage complex, high-volume calendars across multiple time zones and travel schedules proactively.
• Make recommendations to executives regarding time management, prioritization, delegation, and organization.
• Coordinate extensive domestic and international travel, including transportation, hotel reservations, security, visas, and travel documentation. Accompany executives as needed.
• Plan events such as team off-sites, team-building activities, and company kick-offs.
• Assist with the full lifecycle of recruiting, including scheduling interviews, liaising with candidates, and onboarding new hires.
• Compile receipts and submit timely, accurate expense reports monthly.
• Provide coverage for other EBAs as needed.
• Lead and run special projects upon request.
• Work flexible hours to support international meetings; some travel may be required.
• Perform other duties supporting the business (ad hoc tasks).
• Contribute to the broader EBA community by sharing learnings and resources.

What you'll bring

• Experience supporting Legal and Corporate Affairs leaders in a fast-paced environment.
• Bachelor’s Degree preferred; high school diploma or GED required.
• Self-starter with the ability to operate independently and multitask efficiently; detail-oriented and creative problem solver.
• Technical proficiency with Google Workspace, Zoom, Slack, Navan, and related tools.
• Leadership mindset and ability to influence culture/environment.
• Experience with event planning and coordination for large meetings and company events.
• Goal-oriented planner with strong prioritization skills.
• Effective communicator across channels and organizational levels.
• Ability to quickly adopt new technical tools.
• Experience in a start-up environment and remote work preferred.
• Passion for GitLab and ability to learn and use GitLab tools.

The salary range varies based on location and experience, currently $75,600 - $162,000 USD for residents of certain states. Compensation is determined through interviews and review of qualifications. Additional benefits and equity are available. See more on our benefits and equity policies.

Pay ranges for specific states include California, Colorado, Hawaii, New Jersey, New York, Washington, D.C., Illinois, and Minnesota.

Country Hiring Guidelines: GitLab hires globally. Roles are remote, but some have location-specific eligibility. Contact our Talent Acquisition team for location questions.

GitLab is an equal opportunity employer. We value diversity and inclusion. For accommodations during the recruitment process, please let us know.

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