Executive Assistant

McDaniel; Calgary; On-site; CAD 50,000 - 55,000; Full time

Job summary

A leading company in the oil and gas industry is seeking an Executive Assistant to provide high-level administrative support to the Executive Vice President. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities effectively. The position is based in Calgary, and candidates should have a diploma in administration and at least five years of relevant experience. Join a collaborative environment where your contributions are valued.

Qualifications

• Minimum five years of Executive Assistant experience required.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage the Executive Vice President’s calendar and schedule appointments.
• Prepare and organize reports, presentations, and correspondence.
• Record minutes during meetings and follow up on action items.

Skills

Communication

Organizational Skills

Time Management

Discretion

Education

Diploma or certificate in administration, business, or a related field

Tools

Microsoft Office

Job description

Direct message the job poster from McDaniel

McDaniel & Associates Consultants Ltd is focused on unraveling the complexities of the energy business.We accomplish this with a strong and diverse team of engineers, geologists, data scientists, and technicians.

McDaniel is built from a nearly 70-year history of providing trusted third-party advice and evaluation in the petroleum industry.Today, McDaniel continues to be a global leader in petroleum evaluation, recognized for our technical and business acumen in both domestic and international evaluations in conventional and unconventional reservoirs.

Our clientele primarily consists of upstream petroleum companies, private equity, pension funds, banking institutions, midstream companies, and government agencies.Our firm offers a fast-paced, collaborative environment where individuals are encouraged to take initiative, be innovative, creative, and proud of their work.

About the Job

The Executive Assistant is responsible for providing high-level administrative support to the Executive Vice President of McDaniel.This role ensures the efficient use of their time and resources through proactive planning, coordination, and execution of administrative tasks.

Key Duties and Responsibilities

·Manage the Executive Vice President’s calendar, schedule appointments, and coordinate meetings and travel arrangements.

·Overseeing incoming and outgoing email communication.

·Coordinate and maintain an ongoing schedule of client and internal meetings.

·Provide and coordinate administrative services and assistance ensuring confidential, accurate, efficient, and timely support to achieve the objectives.

·Record minutes during meetings and proactively follow up on action items and deliverables.

·Prepare and organize reports, presentations, and correspondence for meetings and events.

·Anticipate the needs of the Executive Vice President and proactively address them, including managing priorities and deadlines.

·Assist in organizing and coordinating certain company events, meetings, and conferences.

·Enter expense reports on behalf of the Executive Vice President.

·Work collaboratively with various departments and all levels of staff.

·Other related duties as assigned.

Qualifications/Skills

• Diploma or certificate in administration, business, or a related field
• Minimum five years of Executive Assistant experience is required
• Advanced Microsoft Office proficiency
• Excellent verbal and written communication skills
• High level of discretion and the ability to handle sensitive information
• Strong organizational and time management skills and administrative skills
• Ability to work independently as well as part of a team

This position is in-person and is based in the Calgary office.Please send your application, including your resume and cover letter.

We thank you for your interest but only select applicants will be contacted.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Oil and Gas

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