Executive Assistant

Strategic Group; Calgary; On-site; CAD 50,000 - 80,000; Full time

Job summary

Join a dynamic and innovative real estate company as an Executive Assistant, where your organizational skills will enhance the productivity of the executive team. This role is pivotal in managing daily operations, fostering relationships, and ensuring effective communication across teams. With a focus on creativity and growth, you'll thrive in a supportive environment that values integrity and collaboration. If you're passionate about making an impact and ready to take on new challenges, this opportunity is perfect for you. Enjoy a competitive compensation package and the chance to contribute to exciting projects in a fast-paced setting.

Benefits

Extended Health Benefits

Dental Benefits

Company Events

Flex Days

Qualifications

• Experience in a support function with progressive responsibility.
• Ability to handle confidential and sensitive materials discreetly.

Responsibilities

• Provide proactive support to the COO by streamlining daily operations.
• Assist in documentation and setting goals for maximum clarity.

Skills

Organizational Skills

Communication Skills

Time Management

Discretion

Multitasking

Education

Background in Legal, Finance, or Business

Tools

MS Office

Job description

Ready to grow your career with one of Canada’s leading privately held real estate companies? At Strategic Group, we create spaces where people, businesses, and communities thrive.

About Us

At Strategic Group, our purpose is simple: Learning. Growing. Having Fun. We bring this ethos to life by innovatively envisioning, creating, owning, and operating real estate that transforms spaces and redefines possibilities.

As a fully integrated real estate company, we specialize in owning, managing, leasing, developing, and re-developing properties. Our entrepreneurial spirit and innovative thinking have made us a Canadian industry leader in office-to-residential conversions, completing more successful conversions than anyone else in the country. This focus is a driving force in our development business and reflects our commitment to creatively reimagining what’s possible.

Our real estate portfolio spans high-end residential developments and commercial properties. Beyond real estate, our business interests include corporate finance and other industries, enabling us to deliver diverse and impactful solutions for our tenants, partners, and communities.

Guided by our mantra, “Creating value others can’t, by seeing what others don’t,” we take pride in crafting unique solutions that leave a lasting legacy .

Our Values

At Strategic Group, our values guide everything we do:

• Team Player: We foster a supportive, accountable, and drama-free workplace where integrity and respect guide every interaction.
• Innovative: Creativity and unconventional thinking are at the heart of what we do, helping us uncover opportunities others might miss.
• Growth-Oriented: We are tenacious and passionate, thriving on challenges and embracing learning as we pursue new opportunities.
• Optimistic: With a positive mindset and solution-oriented approach, we tackle obstacles as opportunities to learn, grow, and have fun.

If you’re ready to join a team that thinks boldly, acts innovatively, and works collaboratively, we’d love to hear from you!

Position Overview

Strategic Group is seeking an Executive Assistant who will be instrumental in enhancing the productivity and leadership efficacy of our Executive team. This role, which reports directly to the Executive leadership, calls for a high degree of professionalism, discretion, initiative, insight, and exceptional organizational acumen.

Key Responsibilities

Executive Support and Productivity Optimization

• Provide proactive support by anticipating needs to ensure maximum effectiveness and productivity of the COO by streamlining daily operations and minimizing distractions.
• Assist in documentation and the setting and tracking of goals, priorities, and initiatives to ensure maximum clarity, focus, and execution by the COO.
• Ensure effective time management by scheduling regular check-ins with the COO to align on priorities, progress, and next steps.
• Recognize, prioritize, and channel urgent matters appropriately, ensuring that time-sensitive issues are addressed promptly.

Internal and External Representation

• Provide leadership in building internal and external relationships, acting as the first point of contact between the COO and key stakeholders.
• Represent the COO in a professional manner in all internal and external interactions, ensuring alignment with Strategics' vision and maintaining a positive image for the organization.
• Act as a liaison between the COO and senior leadership, facilitating smooth communication and collaboration on key initiatives.
• Maintain and update a contact database for important external relationships, ensuring prompt follow-up and tracking of interactions.

Communication and Documentation Management

• Assist in the development of tailored messaging, which may include writing, editing, and distributing internal and external communications.
• Develop and maintain an efficient paper and electronic filing system to ensure reports, correspondence, and documentation are kept organized, accurate , and readily accessible.
• Support the COO in responding to incoming correspondence, including emails, letters, and requests, ensuring timely and professional replies.
• Ensure that important communication items are flagged and followed up when necessary to avoid any items being overlooked or delayed.

Team Collaboration and Coordination

• Coordinate and collaborate with other Executive Assistants.
• Facilitate communication across teams to ensure that critical information is shared and that team members understand COO priorities and initiatives.
• Support cross-functional projects, liaising with department heads or key stakeholders to ensure that goals and deadlines are being met in alignment with Strategics' vision.
• Perform other ad hoc duties or projects that may be required , such as assisting with event planning, research, or urgent operational needs.

Qualifications

• Background in legal, finance, or business is preferred.
• Experience in a support function with progressive responsibility.
• Strong written and verbal communication skills.
• Advanced working knowledge of MS Office and the ability to adapt to new technology and software.
• Strong interpersonal and communication skills.
• Ability to multitask and prioritize actions in a fast-paced, entrepreneurial environment.
• Ability to handle confidential and sensitive materials discreetly.

At Strategic Group, we’re committed to helping you build a career you’re excited about. If you’re passionate about working with a dynamic, motivated team in a fast-paced environment, please submit your resume and cover letter today, and join us in making an impact.

We are proud to be an equal opportunity employer and celebrate diversity in all its forms. Our inclusive workplace ensures every employee feels valued and empowered to bring their best self to work.

As part of the Strategic Group team, you’ll enjoy a competitive compensation package, including an extended health and dental benefits plan, company events, flex days, and more.

This position is based in Calgary, Alberta. Applicants must be located in Calgary or the surrounding area.

We appreciate all applications, however, only candidates selected for an interview will be contacted.