Executive Assistant (DTA)

The Church of Jesus Christ of Latter-day Saints; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading religious organization in Calgary is seeking an Executive Administrative Assistant to support senior leadership. This role involves providing complex administrative support, managing schedules, leading training for staff, and handling confidential information. Ideal candidates will have advanced skills in Microsoft Office and excellent communication abilities, with a Bachelor's degree and relevant experience. Join a dedicated team committed to providing meaningful support for organizational missions.

Qualifications

• Requires a Bachelor's degree and 3 years related experience or equivalent.
• Ability to communicate professionally, both verbally and in writing.
• Working knowledge of Church doctrine, policies, and procedures.

Responsibilities

• Providing executive level administrative support.
• Managing email inboxes, calendars, and scheduling.
• Assisting with budget preparation and project support.

Skills

Time Management

Microsoft Office

Organizational skills

Communication

Data Analysis

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Google Suite

Job description

The purpose of this role is to assist the Director for Temporal Affairs in preparing the way for the work of salvation and exaltation by providing executive level administrative support.

Employees at this level work under minimal supervision and handle complex issues that require comprehensive working knowledge and independent nonroutine decision making exercising initiative originality ingenuity and sound judgment.

Responsibilities

Typical responsibilities include but are not limited to :

Leading lower level employees through training mentorship and / or day to day direction

Proactively anticipating future needs and making recommendations

Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met

Assisting with budget preparation and control activities including monitoring project or department / area budgets

Performing research analyzing information and making recommendations based on findings

Compiling complex data / information from a variety of sources to compose edit and prepare memos correspondence documents reports agendas spreadsheets (including charts and graphs) and presentations using a wide range of software and platforms.

Taking meeting minutes and managing meeting documentation

Using computer apps and software to schedule meetings and appointments and maintain calendars usually for multiple leaders

Managing email inbox(es) of assigned leader(s) to agreed level

Making travel arrangements

Presenting at meetings

Supporting office resiliency operations and response (emergency response)

Planning organizing and executing large meetings conferences and other events

Screens telephone calls written correspondence and visitors

Acting as an administrative liaison between senior leadership and other key leaders both internally and externally.

Providing support within an environment of strict confidentiality

Qualifications

Required :

Bachelors degree and 3 years related experience or any combination of equivalent education and related experience totaling at least 7 years

Broad knowledge of the organizations structure functions and key personnel

Working knowledge of Church doctrine policies and procedures

Key Skills :

Communicate professionally at an advanced level in writing and verbally.

Utilize Microsoft Office and other software at an advanced level to schedule appointments create and perform analysis on spreadsheets prepare presentations take notes and minutes and create and update word documents.

Provide advanced research analytical and data summation support.

Take standard processes and procedures and adapt to address complex problems and find less obvious solutions.

Interact and work with others at an advanced level and in a productive and professional way.

Work with sensitive and highly confidential information.

Operate and maintain standard office equipment.

NOTE : To successfully perform the essential functions of the job there may be physical requirements such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors / equipment.

Preferred :

Previous experience supporting executive level leaders

Additional Employment Criteria :

• Must be legally authorized to work in Canada without sponsorship
• Must be able to reside in Calgary Alberta while employed in this role

Note : To manage inquiries efficiently please direct all questions to our Canada Talent Acquisition and HR team. They are available to assist you with any questions regarding this role. Please do not contact the Hiring Manager directly. Thank you for your understanding and cooperation.

LINS1

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

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