Executive Assistant, Senior (Hybrid)

RSM Canada; Calgary; Hybrid; CAD 62,000 - 88,000; Full time

Job summary

RSM Canada is seeking a Senior Executive Assistant to support its leadership teams in Calgary. This hybrid position requires strong organizational and communication skills, along with the ability to manage complex tasks and travel arrangements. A competitive salary and benefits package is offered, reflecting individual skills and experience.

Qualifications

• 4 years’ relevant experience in a related field.
• Ability to interact with multiple levels of leadership.
• Ability to support and implement change.

Responsibilities

• Provide skilled support to members of leadership teams.
• Coordinate travel arrangements including flights, cars, and hotels.
• Prepare and proofread information including presentations and reports.

Skills

Advanced Microsoft Office skills

Strong communication skills

Effective organization skills

Attention to detail

Education

Diploma or equivalent experience in related field

Job description

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We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

Provide skilled and efficient support to one or more members of RSM’s National or Regional Leadership Teams. Assist with on-going activities such as scheduling calls and meetings, coordinating complex travel arrangements, drafting communications, preparing reports, assisting with special projects, etc. This position requires a high level of professionalism, initiative, confidentiality, and a sense of urgency. Ability to anticipate needs and work independently.

Provide executive level support to assigned leaders including but not limited to :

• Serve as the point person to maintain all calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements including flights, cars, hotels and meals.
• Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, creating agendas / developing content, taking notes and following up with action items.
• Maintain daily, weekly, and monthly to-do lists with follow ups accordingly.
• Anticipate needs and independently apply a systematic approach toward achieving desired outcomes.
• Routinely handle confidential correspondence.

Manage projects and / or events as assigned including conducting research, organizing details and following through with execution.

• Prepare and proofread information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
• Independently compile data from a variety of resources and prepare appropriate monthly and annual reports.

Serve as the “go-to” resource to deliver a consistent and positive experience.

• Act as a liaison between ESS and other ICS departments and / or others outside of the firm as appropriate
• Provide an expertise in firm systems, tools and industry knowledge when appropriate

Collaborate with other Executive Assistants including identifying and establishing best practices

• Provide training to others when appropriate
• May serve as a Navigator
• 4 years’ relevant experience in a related field or area
• Ability to interact with multiple levels of leadership
• Advanced Microsoft Office skills

Preferred Requirements

• Diploma or equivalent experience in related field
• Strong communication skills both written and verbal
• Effective organization and time management skills
• Strong attention to detail
• Ability to support and implement change
• Facilitate discussions with leaders
• Ability to manage at a macro level and identify when a refined approach is necessary
• This position is hybrid, the successful incumbent will need to be in office 3 days per week

At RSM, we offer a competitive benefits and compensation package for all our people.We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https : / / rsmcanada.com / careers / life-at-rsm / rewards-and-benefits.html.

RSM does not tolerate discrimination and / or harassment based on race; colour; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and / or gender expression); sexual orientation; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the Canadian uniformed service; Canadian Military / Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and / or employment / partnership.RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at [e-mail].

At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.

Compensation Range : $62,500 - $87,500

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Accounting, Financial Services, and Business Consulting and Services

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