Executive Assistant

Canpar Holdings; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the oil and gas sector is seeking an Executive Assistant to provide top-notch administrative support to executives. The role involves managing schedules, preparing presentations, and ensuring efficient office operations. Candidates should have a strong background in Microsoft Office and previous experience in an executive role, ideally within the industry. This is a full-time position with hybrid working options available, promoting a healthy work-life balance.

Benefits

Health and Wellness spending account

Employee & Family Assistance Program

Pension plan

Flex day program

Qualifications

• Minimum 7 to 10 years of experience providing executive administrative support, ideally in the oil and gas industry.
• Proficiency in Microsoft Office tools, especially PowerPoint and Word.
• Strong experience in managing board and corporate documentation.

Responsibilities

• Provide high-level administrative support to executive team and CEO.
• Prepare, format, and edit documents for meetings and presentations.
• Supervise office services and front desk operations.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Administrative Experience

Google Suite

Job description

Back to all jobs at Freehold Royalties Rife Resources Canpar Holdings

Executive Assistant

Freehold Royalties is a public mineral title and royalty company. It manages one of the largest nongovernment portfolios of oil and natural gas royalties in Canada with an expanding land base in the United States uniquely positioning Freehold as a North American royalty company. Freehold is focused on providing lowerrisk returns and growth over the long term. The Companys shares trade on the Toronto Stock Exchange (TSX : FRU).

EXECUTIVE ASSISTANT

Freehold is seeking candidates for the position of Executive Assistant reporting to the Vice President Corporate Services. This position provides comprehensive administrative and executive support to the CEO and other executive members. The ideal candidate will possess advanced proficiency in Microsoft PowerPoint Word and Outlook and play a key role in the preparation of highlevel presentations reports and documentation for internal and external stakeholders including the Board of Directors and investors. In addition this role will have oversight responsibility for Reception and Office Services ensuring seamless daytoday operations of the office services.

Duties and Responsibilities

Executive & Corporate Support

Provide highlevel administrative support to the CEO and executive team including calendar management travel coordination and expense reporting;

Prepare format and edit documents reports and PowerPoint presentations for executive meetings board presentations and industry events;

Manage confidential and sensitive information with the utmost discretion;

Coordinate logistics for internal and external meetings including agenda development materials preparation and followup action items;

Liaise with internal departments board members and external stakeholders on behalf of the CEO and executives;

Coordinate Board and Committee meetings manage schedules (including polling and rescheduling) handle meeting logistics; and provide back up on preparing and posting materials to the board portal

Oversee and maintain the corporate intranet including regular updates of document versions drafting and publishing main page content maintaining the corporate calendar and ensuring all intranet resources are current relevant and accessible to employees;

Office Services & Reception Oversight

Supervise front desk and reception services ensuring a professional and welcoming environment for visitors and employees; provide backup when required;

Oversee office services including facilities management supplies procurement office health and safety and general administrative operations;

Develop and maintain procedures to ensure efficiency and service quality in office operations;

Manage corporate credit cards : reconcile monthly statements process charges and ensure accurate coding.

Corporate Event Planning

Oversee and / or lead the planning and coordination of corporate events including but not limited to town halls corporate team building events leadership retreats Board dinners and the annual general meeting;

Manage event logistics including venue selection catering travel arrangements guest coordination and postevent evaluations;

Track budgets and ensure costeffective event execution without compromising quality.

Required Characteristics Attributes and Skills

Advanced proficiency in Microsoft Office with expertise in PowerPoint Word and Outlook;

Exceptional attention to detail and organizational skills with a solutions based approach;

Ability to perform effectively under pressure and meet tight deadlines;

Strong interpersonal and communication skills capable of collaborating across all levels of the organization;

Demonstrated initiative discretion tact and sound judgment in handling confidential and urgent matters;

Proven ability to work independently and prioritize competing demands.

Qualifications

Minimum 7 to 10 years of experience providing executive or legal administrative support ideally within the oil and gas industry;

Expertise in preparing professional presentations and documents using Microsoft PowerPoint and Word;

Experience managing board and corporate legal documentation and regulatory filings;

Skilled in event planning office administration and leading administrative staff;

Familiarity with corporate governance processes and regulatory compliance is preferred;

Corporate Legal Assistant experience is not required by would be considered an asset.

Additional Requirements / Information :

All applicants must be legally entitled to work in Canada at the time of application.

Hybrid Work Program :

We currently have a hybrid work program in place allowing us to live learn and adapt in a way that works for our business and our employees. Our hybrid work program is a combination of inoffice and remote work : Tuesday Wednesday Thursday are core inoffice workdays Monday and Friday inoffice or remote based on your preference.

Benefits :

Health and Wellness spending account

Employee & Family Assistance Program

Pension plan

Flex day program

Equity Inclusion and Diversity

Committed to attracting and retaining diverse employees we will honor your experiences perspectives and unique identity. Together we strive to create and maintain a working environment that is welcoming and promotes diversity of thought inclusivity and equity.

We thank all applicants; however only those selected for an interview will be contacted.

Please visit our careers page to see more job opportunities.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

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