Executive Assistant

Valour Group; Burlington; On-site; CAD 75,000 - 106,000; Full time

Job summary

Valour Group seeks an Executive Assistant to support the President with administrative tasks in a dynamic real estate environment. The ideal candidate will have strong organizational skills, attention to detail, and relevant experience, particularly in real estate or finance. This full-time position offers a collaborative workplace and opportunities for professional growth.

Benefits

Competitive compensation and extended health benefits

Opportunities for career advancement

Dynamic and collaborative work environment

Employee discounts on vacation property rentals

Qualifications

• Minimum five years of relevant experience in a similar role.
• Experience in real estate is a strong asset.
• Demonstrates in-depth analytical and problem-solving skills.

Responsibilities

• Provide proactive administrative support to the President.
• Manage the President’s calendar and appointments.
• Prepare reports, presentations, and executive-level documents.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving skills

Education

College diploma or University degree

Tools

Microsoft Office Suite

Job description

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Valour Group is an integrated team of companies that operate, develop, and construct residential and commercial real estate. We are a part of a collaborative group of real estate-based companies, known as One Real Estate Enterprise, with a diversity of offerings such as a real estate investment, developments, construction, property management, vacation rentals, and a nationwide real estate TV show.

ABOUT THE POSITION

Reporting to the Chief Operating Officer, the Executive Assistant will be accountable for supporting the personal, administrative, organizational, and daily needs of the President. The ideal candidate for this position must have exceptional organizational and prioritization skills with a high attention to detail. A background in finance or real estate is strongly encouraged as the candidate will be responsible for facilitating administrative duties related to a real estate finance, development, and construction firm.

GENERAL RESPONSIBILITIES

• Provide proactive administrative support including liaising with internal and external contacts, to ensure all needs of the President are met.
• Maintain and monitor the President’s calendar by coordinating appointments, conferences and meetings and facilitate prioritized response to matters requiring immediate attention.
• Receive, screen, and direct all inbound telephone calls, e-mails and visitors as required and respond to and resolve moderately complex inquiries as applicable.
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
• Create and maintain executive filing system, including process improvements and digitization.
• Create, edit and review high-level spreadsheets, contracts, communications and e-mail correspondences with professionalism and detail.
• Coordinate and obtain approval on invoices for payment from the accounting department in adherence with organizational policies and procedures.
• Manage the President’s expenses, including tracking, reporting, and reconciliation.
• Communicate professionally with investors and vendors on behalf of the President.
• Provide personal assistant support as needed, ensuring seamless daily operations.
• Handle scheduling, travel arrangements, and calendar management.
• Prepare reports, presentations, and other executive-level documents.
• Maintain confidentiality and handle sensitive information with discretion.
• Identify and respond to requests confidently and be a professional representative of the team.

REQUIREMENTS

• Minimum five years of relevant experience in similar role.
• Experience in real estate a strong asset.
• College diploma or University degree in relevant discipline.
• High degree of proficiency with Microsoft Office Suite (Excel, Word, Outlook etc.).
• Excellent written and verbal communication skills.
• Demonstrates in-depth analytical and problem-solving skills.
• Assertive, capable of managing expectations with high degree of tact and professionalism
• Exceptional accuracy and attention to detail
• Ability to take initiative, prioritize tasks, function independently and work part of a team

WHAT WE OFFER

We are a work environment that cares about each other, reaching our full potential, and making a difference in our communities. At One Real Estate Enterprise, you will have the ability to make a difference and have a lasting impact.

As an employer we prioritize:

• Offering a dynamic, entrepreneurial, collaborative, and high performing working environment.
• Fostering professional development and offering opportunities for career advancement.
• A modern, spacious working environment, with impressive amenities.
• Frequent engagement events throughout the calendar year.
• A competitive compensation offering and extended health benefits plan.
• Generous employee discounts on vacation property rentals.

One Real Estate Enterprise is proud to be an equal opportunity employer and is committed to diversity, equity, and inclusion. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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