Part-time Executive Assistant

easy-outsource; Canada; Remote; CAD 60,000 - 80,000; Part time

Job summary

A leading company is seeking a Part-Time Executive Assistant to provide top-tier administrative support to senior executives. The ideal candidate is proactive, detail-oriented, and possesses exceptional organizational and communication skills. Responsibilities include managing schedules, handling communications, and supporting business operations, all while maintaining confidentiality and professionalism.

Qualifications

• Proactive and detail-oriented with exceptional organizational skills.
• Strong communicator with outstanding written and verbal skills.
• Tech-savvy, proficient in Microsoft Office Suite and Google Workspace.

Responsibilities

• Manage executive calendars and coordinate travel arrangements.
• Organize and respond to emails, acting as a point of contact.
• Conduct research and compile reports for decision-making support.

Skills

Time Management

Problem Solving

Communication

Organization

Discretion

Adaptability

Collaboration

Tools

Microsoft Office Suite

Google Workspace

Job description

Are you a highly organized and proactive professional who thrives in a fast-paced environment? We are looking for a Part-Time Executive Assistant to provide top-tier administrative support to senior executives. This role requires exceptional time management, problem-solving skills, and the ability to handle confidential information with discretion. If you excel at managing executive schedules, handling communications, and supporting business operations, we encourage you to apply!

Key Responsibilities:

• Executive Support: Manage executive calendars, schedule meetings, coordinate travel arrangements, and ensure all engagements are well-prepared and efficiently executed.
• Email & Communication Management: Organize and respond to emails, act as the point of contact between executives and internal/external stakeholders, and ensure smooth information flow.
  
• Phone Support: Handle incoming and outgoing calls, screen inquiries, and provide professional communication on behalf of executives.
  
• Data Entry & Documentation: Accurately input and maintain records, databases, and reports while ensuring consistency and confidentiality.
  
• Research & Analysis: Conduct research on various topics, compile reports, and provide executives with valuable insights to support decision-making.
  Meeting & Event Coordination: Plan and facilitate executive meetings, including agenda preparation, note-taking, and follow-ups on action items.
• Administrative Support: Assist with all-around administrative tasks such as document preparation, file management, expense tracking, and process improvements.
  
• Confidentiality & Compliance: Handle sensitive company information with the highest level of professionalism, ensuring security and compliance at all times.
  

Who You Are:

• Proactive & Detail-Oriented: You anticipate needs before they arise and handle tasks with precision and efficiency.
  
• Exceptional Organizer: You excel at juggling multiple priorities, managing time effectively, and keeping operations running smoothly.
  
• Strong Communicator: You possess outstanding written and verbal communication skills, with the ability to interact professionally at all levels.
  
• Tech-Savvy: You are proficient in Microsoft Office Suite, Google Workspace, and other digital tools to streamline operations.
  
• Discreet & Trustworthy: You maintain strict confidentiality when handling sensitive information and company matters.
  
• Flexible & Adaptable: You can adjust to shifting priorities and thrive in a dynamic work environment.
  
• Collaborative Team Player: You build strong relationships and work effectively across departments to support executive objectives