Executive Assistant

Rocky Mountaineer; British Columbia; Hybrid; CAD 63,000 - 75,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant, where your organizational prowess will support top executives in driving business success. This role offers a dynamic environment, allowing you to manage schedules, coordinate travel, and prepare essential communications. With a focus on confidentiality and professionalism, you'll play a key part in ensuring the efficiency of the team. Enjoy a hybrid work model, competitive salary, and a comprehensive benefits package that prioritizes your well-being. If you're ready to make a meaningful impact in a collaborative setting, this opportunity is perfect for you.

Benefits

Comprehensive Medical Plan

Short and Long-term Disability Benefits

Vacation and Sick Time

Up to 5% RRSP/TSFA Match

Two Complimentary Annual Train Tickets

Qualifications

• 5+ years of experience in an Executive Assistant role.
• Industry experience is considered an asset.

Responsibilities

• Manage executive schedules, appointments, and travel arrangements.
• Prepare reports, presentations, and communications materials.

Skills

Communication Skills

Time Management

Organizational Skills

MS Office Suite

Typing Speed (65 WPM)

Education

High School Diploma

Post-secondary Education

Tools

MS Office Suite

Job description

Job Category: Professional & Business Support

Requisition Number: EXECU002665

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• Posted : May 8, 2025
• Full-Time

Locations

Showing 1 location

Description

Purpose

The Executive Assistant is responsible for performing various administration and liaison functions in a professional, confidential, timely, and accurate manner. This role strongly contributes to the success of select departments through ensuring the departments run as effectively and efficiently as possible and allowing the executive to focus on the most critical business issues.

This role supports the Chief Commercial Officer, Vice President, Global Sales, Vice President, Product & Revenue Management, and Senior Director of Marketing. Approximately 70% of this role’s time is spent supporting Global Sales.

Key Areas of Accountability

• Manage the schedule of the executive, including arranging appointments, meetings, and travel

• Coordinate all aspects of executive’s travel (flights, hotels, transfers, etc.)

• Screen routine mail, telephone calls or requests, and plan priorities for response

• Maintain filing and database systems, including contact lists, ensuring that all files and records are maintained in an up to date manner

• Assist the executive in creating, proofing and distributing communications materials including presentations, newsletters and electronic media

• Prepare and code expense reports for the executive

• Prepare reports and presentations

• Handle special requests from outside consultants and lawyers for GCRC information

• Coordinate various team meetings and training sessions

• Provide support to select Directors as needed

• Act as a liaison with suppliers, industry partners, and other external organization

• Provide vacation relief and back-up support to other Executive Assistants as required

Qualifications

Education / Certification / Licenses

Experience

• Minimum 5 years’ experience in a similar Executive Assistant role

• Industry experience considered an asset

Skills

• Excellent written and verbal communication skills

• Superb time management and organizational skills

• Advanced computer and MS office skills (MS Office Suite)

• Ability to take minutes

• Minimum typing speed of 65 WPM

Attributes

• Excellent interpersonal skills

• Discreet; ability to maintain absolute confidentiality

• Customer-service oriented with a can-do attitude

• Highly accountable

• Represents the company positively

• Hybrid with minimum 3 days in office based in Vancouver.

Compensation

• The base salary offered for this role is $63,000 to $75,000 per annum and can vary based on job-related expertise, qualifications, experience and internal equity.
• Eligible for Armstrong Collective’s discretionary bonus program

Armstrong Collectivesupports our team members’ health and wellness by providing a comprehensive medical plan with 100% employer paid premiums, some of which includes:

• Short term disability, long term disability benefits
• Travel emergency assistance
• Vacation time and sick time
• Up to 5% RRSP and/or TSFA match
• Two complimentary annual train tickets after first year of employment

Armstrong Collective, Rocky Mountaineer and Canyon Spirit are an equal opportunity employer, driven by our values of creating meaningful moments, being one team, and achieving extraordinary outcomes. Our strong company culture supports our vision of a diverse, open, safe, and respectful workplace. We celebrate diversity and are committed to creating an inclusive environment for all team members. If you require any accommodation during the application process or throughout your employment, please let us know. We will work with you to ensure your needs are met and to create a supportive environment.

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