Executive Administrator

Domtar; British Columbia; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Executive Administrator to join their team in British Columbia. This full-time, permanent role offers a dynamic opportunity to provide senior-level administrative support to the management team. The ideal candidate will possess advanced interpersonal skills, proficiency in Microsoft Office, and a strong ability to manage multiple tasks with exceptional attention to detail. Join a company that values equity, diversity, and inclusion, and be part of a supportive environment where your contributions will make a significant impact. If you are ready to advance your career in a rewarding setting, this position is perfect for you.

Qualifications

• Detail-oriented professional with senior administrative experience required.
• Ability to multi-task effectively and maintain confidentiality.

Responsibilities

• Maintain workflow of advanced office priorities and develop executive correspondence.
• Support executive meetings and assist with community engagements.

Skills

Advanced interpersonal skills

Microsoft Office applications

Business English proficiency

Time management skills

Organizational skills

Research skills

Confidentiality

Teamwork

Education

Two-year diploma or certificate in business administration

Job description

Domtar Port Mellon, British Columbia, Canada

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Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Port Mellon, British Columbia, Canada, is seeking talent to fill the position of Executive Administrator. This job is full-time permanent.

Reporting to the Human Resources Manager, the Executive Administrator provides senior-level administrative, protocol, and process support to the Howe Sound Management Team. This complex role involves liaising with senior management, corporate head office and a variety of internal and external contacts.

This fast-paced position requires a detail-oriented professional with senior administrative experience. This position performs with a high standard of professionalism, confidentiality and effectiveness, focusing on supportive, resourceful and solutions-oriented task resolutions.

Key Responsibilities:

• Maintain established workflow of advanced office priorities.
• Develop/edit executive-level correspondence (confidential and otherwise).
• Develop/edit communications such as presentations, announcements and support HR document control.
• Support executive level onsite/offsite meetings, conferences as required.
• Support/assist community engagements, employment service awards and other event planning as required.
• Assist arrangements of executive level travel plans as required.
• Maintaining integrity and confidentiality of all information.

Qualifications:

• Advanced interpersonal skills with the ability to deal diplomatically with all stakeholders.
• Advanced knowledge of Microsoft Office applications.
• Thorough knowledge of business English, spelling and punctuation, and of current office practices, procedures and equipment.
• Ability to multi-task effectively with exceptional time management skills and strong attention to detail.
• Demonstrated ability to work as part of a team, as well as independently.
• Excellent organizational and research skills.
• Ability to work with limited supervision and with a high degree of accuracy, efficiency, diplomacy and confidentiality.
• Experience and/or training in communications is an asset.
• Two (2) year diploma or certificate from a recognized post-secondary institution, ideally with an emphasis on business administration.

Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Information Technology

Industries

• Paper and Forest Product Manufacturing