Executive Administrative Assistant, Aerospace & Defence

IMP Aerospace & Defence; Halifax; On-site; CAD 45,000 - 58,000; Full time

Benefits offered by this job

RRSP Program

Tuition Reimbursement Program

Long Service Awards

Volunteer Grant Program

Scholarship Program

3 paid personal days

12 statutory holidays

Comprehensive Benefits Package

Job summary

IMP Aerospace & Defence in Canada is seeking an Administrative Assistant to provide administrative and clerical support to the Director, Plant General Manager, IMP Electronic Systems and staff.

The role covers proposals, reception duties, timekeeping, invoicing, data management, filing, correspondence, travel arrangements, and daily office tasks while maintaining professional standards. Eligibility for CGP and security clearances is required.

Qualifications

• Two years of related experience.
• Grade 12 graduation certificate.
• Excellent typing skills.
• Proficient with Microsoft Office Suite including Excel, Word and PowerPoint.
• Excellent customer service skills and professional demeanor.
• Must be eligible to meet CGP, Secret Level II, and Transport Canada RAIC clearance.

Responsibilities

• Assist in preparation of Proposals.
• Reception Duties.
• Timekeeping.
• Invoicing and Sales Entry.
• Data Management and Library support as needed.
• Maintain correspondence and filing systems.
• Prepare correspondence.
• Provide word processing services when required.
• Handle all mail for Plant General Manager, IMP ES.
• Perform routine administrative tasks for Director, Plant General Manager, IMP ES.
• Coordinate staff and visitor travel requirements and travel claims.

Skills

Excellent typing

Communication skills

Professional demeanor

Customer service

Education

Grade 12 graduation certificate

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Job description

IMP Aerospace & Defence in Canada is seeking an Administrative Assistant to provide administrative and clerical support to the Director, Plant General Manager, IMP Electronic Systems and staff.

The role covers proposals, reception duties, timekeeping, invoicing, data management, filing, correspondence, travel arrangements, and daily office tasks while maintaining professional standards. Eligibility for CGP and security clearances is required.