Administrative Assistant

IMP Aerospace & Defence; Halifax; On-site; CAD 45,000 - 58,000; Full time

Benefits offered by this job

RRSP Program

Tuition Reimbursement Program

Long Service Awards

Volunteer Grant Program

Scholarship Program

3 paid personal days

12 statutory holidays

Comprehensive Benefits Package

Job summary

IMP Aerospace & Defence in Canada is seeking an Administrative Assistant to provide administrative and clerical support to the Director, Plant General Manager, IMP Electronic Systems and staff.

The role covers proposals, reception duties, timekeeping, invoicing, data management, filing, correspondence, travel arrangements, and daily office tasks while maintaining professional standards. Eligibility for CGP and security clearances is required.

Qualifications

• Two years of related experience.
• Grade 12 graduation certificate.
• Excellent typing skills.
• Proficient with Microsoft Office Suite including Excel, Word and PowerPoint.
• Excellent customer service skills and professional demeanor.
• Must be eligible to meet CGP, Secret Level II, and Transport Canada RAIC clearance.

Responsibilities

• Assist in preparation of Proposals.
• Reception Duties.
• Timekeeping.
• Invoicing and Sales Entry.
• Data Management and Library support as needed.
• Maintain correspondence and filing systems.
• Prepare correspondence.
• Provide word processing services when required.
• Handle all mail for Plant General Manager, IMP ES.
• Perform routine administrative tasks for Director, Plant General Manager, IMP ES.
• Coordinate staff and visitor travel requirements and travel claims.

Skills

Excellent typing

Communication skills

Professional demeanor

Customer service

Education

Grade 12 graduation certificate

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Job description

Why Choose IMP Aerospace & Defence

IMP Aerospace & Defence is not only one of the leading companies in the Aerospace field, but we are also one of the most engaging and equality advocating companies to work for. We believe that regardless of where you work at IMP Aerospace & Defence, you are a part of our ever-growing team. IMP is able to achieve success through this teamwork mindset. That is why at IMP, you are not defined by your role.

Requisition ID

2633

Why Choose IMP Aerospace & Defence

IMP Aerospace & Defence is not only one of the leading companies in the Aerospace field, but we are also one of the most engaging and equality advocating companies to work for. We believe that regardless of where you work at IMP Aerospace & Defence, you are a part of our ever-growing team. IMP is able to achieve success through this teamwork mindset. That is why at IMP, you are not defined by your role.

Position Overview

The Administrative Assistant provides administrative and clerical support to the Director, Plant General Manager, IMP Electronic Systems and support staff.

What You Will Do

• Assist in the preparation of Proposals
• Reception Duties
• Timekeeping
• Invoicing and Sales Entry
• Data Management and Library support if required.
• Maintain correspondence and filing systems
• Prepare correspondence
• Provide word processing services when required
• Handle all mail for Plant General Manager, IMP ES
• Perform routine administrative functions on behalf of Director, Plant General Manager, IMP ES
• Coordinate staff and visitor travel requirements and prepare travel claims.
• Assist in daily financial matters (Prepare Amex) for Director, Plant General Manager, IMP ES
• Provide telephone support for the staff
• Other tasks as assigned.

What You Will Bring

• Minimum of two years experience in related field.
• Minimum education level of grade 12 graduation certificate.
• Excellent typing skills.
• Proficient with Microsoft Office Suite, including Excel, Word and Power Point
• Excellent Customer Service Skills
• General business office practices
• Professional in manner and appearance and in dealing with others at all levels both inside and outside the company.
• Must be eligible to meet requirements for Canadian Controlled Goods Program (CGP), Secret Level II Security Clearance through PSPC- Contract Security Program, and Transport Canada RAIC clearance.

What We Will Do For You

• All IMP's benefits become effective on your first day of work, regardless of your position.
• Employees are entitled to 3 paid personal days and 12 statutory holidays per year.
• We offer a comprehensive Benefits Package, including RRSP Program, Tuition Reimbursement Program, Long Service Awards, Volunteer Grant Program, Scholarship Program, and more!

IMP is committed to Employment Equity and our goal is to be a diverse workforce that is representative at all job levels. We welcome applicants from Indigenous People, Visible Minority Groups, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self identify on either your cover letter or resume.