Administrative Assistant to Directors — Aerospace & Defence

I.M.P. Group International Inc.; Halifax; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

3 paid personal days

12 statutory holidays

RRSP Program

Tuition Reimbursement Program

Job summary

IMP Aerospace & Defence in Halifax seeks an Administrative Assistant to support the Director, Plant General Manager, IMP Electronic Systems and staff with clerical tasks, proposals, invoicing, data management and travel coordination.

The candidate should have at least two years in an office role, a grade 12 certificate, and strong MS Office skills (Excel, Word, PowerPoint). Eligibility for CGP, Secret Level II clearance and RAIC clearance is required.

Qualifications

• Minimum two years experience in related field.
• Minimum education level of grade 12 graduation certificate.
• Proficient with Microsoft Office Suite, including Excel, Word and Power Point
• General business office practices
• Professional in manner and appearance and in dealing with others at all levels both inside and outside the company.
• Must be eligible to meet requirements for Canadian Controlled Goods Program (CGP), Secret Level II Security Clearance through PSPC- Contract Security Program, and Transport Canada RAIC clearance.

Responsibilities

• Assist in the preparation of Proposals.
• Reception Duties
• Invoicing and Sales Entry
• Data Management and Library support if required.
• Maintain correspondence and filing systems
• Prepare correspondence
• Provide word processing services when required
• Handle all mail for Plant General Manager, IMP ES
• Perform routine administrative functions on behalf of Director, Plant General Manager, IMP ES
• Coordinate staff and visitor travel requirements and prepare travel claims.
• Assist in daily financial matters (Prepare Amex) for Director, Plant General Manager, IMP ES
• Provide telephone support for the staff
• Other tasks as assigned.

Skills

Microsoft Office Suite

Excel

Word

PowerPoint

Education

Grade 12

Job description

IMP Aerospace & Defence in Halifax seeks an Administrative Assistant to support the Director, Plant General Manager, IMP Electronic Systems and staff with clerical tasks, proposals, invoicing, data management and travel coordination.

The candidate should have at least two years in an office role, a grade 12 certificate, and strong MS Office skills (Excel, Word, PowerPoint). Eligibility for CGP, Secret Level II clearance and RAIC clearance is required.