Executive Administrative Assistant

Startup Visa Services; Toronto; On-site; Full time

Job summary

A leading company specializing in international business expansion is seeking an Executive Administrative Assistant to support executive staff in Toronto. Candidates should be highly organized with excellent communication skills and a proficiency in MS Office. This full-time role offers competitive compensation with room for growth after a training period.

Qualifications

• Proficiency in multi-scheduling of calendars is a must.
• Experience in a fast-paced office environment is a plus.
• Ability to travel internationally and book travel.

Responsibilities

• Manage schedules, coordinate meetings, and handle correspondence.
• Maintain professional communication and excellent phone etiquette.
• Perform clerical tasks and generate meeting notes.

Skills

Administrative Assistance and Clerical Skills

Phone Etiquette and Communication skills

Strong organizational and multitasking skills

Education

High school diploma or equivalent

Additional qualifications as an Administrative Assistant or legal clerk or paralegal

Tools

MS Office suite

Job description

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Startup Visa Services helps entrepreneurs with international business expansion by providing information, knowledge, and expert advice. We work exclusively with immigration professionals to ensure successful application processes. Our focus is to guide businesses through the complexities of expanding internationally.

Role Description

This is a full-time on-site role located in Toronto, ON. The Executive Administrative Assistant will support executive staff by managing schedules, coordinating meetings, handling correspondence, and performing clerical tasks. The role will also involve maintaining professional communication and excellent phone etiquette.

Qualifications

• Administrative Assistance and Clerical Skills
• Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Strong organizational and multitasking skills
• Proficiency in MS Office suite especially in multi scheduling of calendars
• Ability to work independently and collaboratively
• Experience in a fast-paced office environment is a plus
• Ability to travel internationally and booking travel
• Experience in generating Meeting notes and summaries in professional manner
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or legal clerk or paralegal will be a plus

Compensation

During the probation and training period, $20+ per hour

After probation and training period up to $25 per hour

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Business Consulting and Services

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