Administrative Assistant

Lensa; Ontario; On-site; Full time

Job summary

A leading company is seeking an Administrative Assistant in Ontario to provide essential support in a dynamic office environment. The role includes scheduling, financial document management, and compliance training. Ideal candidates will have a keen ability to communicate effectively while managing a variety of tasks with integrity.

Benefits

Medical

Dental

Vision

Health Savings Account with Company Contribution

Employee Assistance Program

Qualifications

• 3 years of experience in a customer-focused environment.
• Ability to manage sensitive information with discretion.
• Bilingual preferred.

Responsibilities

• Schedules meetings and makes travel arrangements.
• Processes invoices and manages accounts payable.
• Maintains office supplies and prepares daily schedules.

Skills

Effective communication

Advanced computer skills

Confidentiality

Education

High school diploma or equivalent

Job description

14 hours ago Be among the first 25 applicants

Lensa partners with DirectEmployers to promote this job for SCI Shared Resources LLC.

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Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

Job Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location
  
  

Minimum Requirements

Education

• High school diploma or equivalent
  
  

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment
  
  

Knowledge, Skills And Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision
• Bilingual preferred
  
  

Compensation

Salary: $17.00/Hr - $19.00/Hr

Benefits

MedicalDentalVisionFlexible Spending Accounts (health care and dependent care) Health Savings Account with Company ContributionSick LeaveShort-Term DisabilityLong-Term DisabilityLife InsuranceVoluntary Accidental Death or Dismemberment InsuranceDependent Life InsuranceSCI 401(k) Retirement Savings Plan with Company matchEmployee Assistance Program

Postal Code: 91762

Category (Portal Searching): Administration and Clerical

Job Location: US-CA - Ontario

Job Profile ID: F00200

Time Type: Full time

Location Name: Draper Mortuary

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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