Executive Admin & Office Manager — Strategic Support

Heidelberg Materials North America; Edmonton; On-site; CAD 78,000 - 104,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Wellness program

Pension plan with company contributes

RRSP options

Job summary

Heidelberg Materials North America seeks an Executive Administrative Assistant and Office Manager to support the Vice President of Cement Operations. The role involves complex administrative duties, calendar oversight, travel coordination, and discretion in a fast-paced corporate setting.

You will prepare reports and correspondence, organize meetings and events, and oversee front-office operations with a focus on efficiency and professionalism.

Qualifications

• Post-secondary administrative training required.
• 4–5 years of executive-level administrative experience.
• Experience as an executive assistant in a corporate setting is a plus.
• Advanced MS Office and Concur skills are required.
• Strong written and verbal communication abilities.

Responsibilities

• Provide administrative support to the VP, including calendar management and communications.
• Coordinate travel arrangements and prepare expense reports.
• Handle accounts payable coordination and invoice processing.
• Prepare correspondence, memos, reports, and meeting minutes.
• Organize internal/external meetings, videoconferences, and events.
• Support various management areas and cover Reception as needed.

Skills

Executive-level experience

Written and verbal communication

Deadline-driven

Team collaboration

Problem solving

Education

Post-secondary administrative training

Tools

MS Word

Excel

PowerPoint

Outlook

Concur

Job description

Heidelberg Materials North America seeks an Executive Administrative Assistant and Office Manager to support the Vice President of Cement Operations. The role involves complex administrative duties, calendar oversight, travel coordination, and discretion in a fast-paced corporate setting.

You will prepare reports and correspondence, organize meetings and events, and oversee front-office operations with a focus on efficiency and professionalism.