Executive Admin & Board Liaison - Nonprofit

The-Pod-Group; Mississauga; On-site; CAD 50,000 - 65,000; Full time

Job summary

The Pod Group is partnering with a community-based organization in Peel Region to recruit an Administrative Manager. This role reports to the CEO and supports the Board, leadership team, and a range of administrative functions to ensure efficient operations and compliance.

Responsibilities include calendar management, meeting coordination, reporting, and contributing to HR, payroll and recruitment support. A degree in office administration and 3–5 years in admin/office management are required.

Qualifications

• 3–5 years of administrative/office management experience, ideally in the social services sector.
• Experience supporting a Board of Directors including preparing information packages and presentations.
• Strict adherence to confidentiality and youth-focused, client-centered approach.
• Strong spelling/grammar, attention to detail, and written/verbal communication.
• Ontario driver’s license with access to a vehicle and valid insurance.
• CPR/First Aid and CPI certificates are required.

Responsibilities

• Provide administrative support to CEO, Board of Directors and Leadership Team.
• Coordinate meetings, bookings, agendas and minutes; manage high-level calendars.
• Prepare letters, reports, presentations, and annual reports; coordinate AGMs and fundraising events.
• Maintain confidential information and comply with policies and provincial/federal regulations.
• Support Human Resources, Payroll, Accounting and Recruitment activities.

Skills

Office management

Communication

Confidentiality

Microsoft Office

Interpersonal skills

Multitasking

Board support

HR support

Education

Degree or diploma in office administration

Tools

ADP

Microsoft Office Suite

IT troubleshooting

Job description

The Pod Group is partnering with a community-based organization in Peel Region to recruit an Administrative Manager. This role reports to the CEO and supports the Board, leadership team, and a range of administrative functions to ensure efficient operations and compliance.

Responsibilities include calendar management, meeting coordination, reporting, and contributing to HR, payroll and recruitment support. A degree in office administration and 3–5 years in admin/office management are required.