Executive Admin Assistant | Hybrid Role (Toronto/Ottawa)

RBCx; Toronto; Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Flexible work arrangements

Job summary

RBCx is seeking a highly organized Administrative Assistant to support the Ottawa and GTA team in a hybrid role. Based in Ottawa or Toronto, you will manage calendars, travel, and expenses for senior leaders while handling confidential information with discretion.

You’ll collaborate with the Admin team to plan meetings and events, back up colleagues during absences, and help drive efficiency through new tools and practices.

Qualifications

• 2-3+ years experience as an administrative assistant in a fast paced environment.
• College or University education preferred.
• Collaborative and team-oriented with a positive, ‘no task too small’ mindset.

Responsibilities

• Provide high-level administrative support to Managing Director and Directors; calendar management, travel arrangements, expense reporting, meetings.
• Prepare and edit correspondence, presentations, and documents.
• Liaise between directors and internal/external stakeholders.
• Handle confidential information with discretion.
• Plan meetings and events; provide backup to other admins during vacations.
• Support junior admin staff and drive efficiencies.

Skills

Calendar management

Travel arrangements

Expense reporting

Meeting coordination

Written communication

Verbal communication

Time management

Teamwork

Detail-oriented

Office administration

Education

College or University education

Tools

Google Workspace

Microsoft Office

Zoom

Slack

Presentation software

Spreadsheet software

Job description

RBCx is seeking a highly organized Administrative Assistant to support the Ottawa and GTA team in a hybrid role. Based in Ottawa or Toronto, you will manage calendars, travel, and expenses for senior leaders while handling confidential information with discretion.

You’ll collaborate with the Admin team to plan meetings and events, back up colleagues during absences, and help drive efficiency through new tools and practices.