Exam Office Assistant

McGill University; Montreal; On-site; CAD 21,000 - 30,000; Part time

Benefits offered by this job

AMUSE collective agreement

Job summary

McGill University is seeking an Exam Office Assistant to support the Crowdmark exam process. You will handle administrative tasks for digital exam preparation, organization, and management on campus in Canada. The role requires attention to detail, reliability, and basic digital tools proficiency.

Hours are part-time (20 per week) with an hourly wage of $18.25. The position runs from 2026-12-08 to 2026-12-23 under the AMUSE collective agreement, with a deadline of 2026-11-06 for applications.

Qualifications

• Must be authorized to work in Canada and able to work in Quebec.
• English proficiency is required for day-to-day duties.

Responsibilities

• Organize and prepare exam materials for digital processing and distribution.
• Keep accurate records of exam submissions and materials.
• Assist with distribution and tracking of exams through platforms.
• Provide basic support for troubleshooting issues in the exam process.
• Communicate with professors and invigilators to assist with queries.
• Perform general office duties to support smooth exam sessions.

Skills

Attention to detail

Organizational skills

Digital tools

Communication skills

Teamwork

Punctuality

Education

High School Diploma

Minimal or No Related Experience

Tools

Digital platforms

Job description

Position Summary

Reporting to the Chief/Deputy Invigilators, the Exam Office Assistant supports the Crowdmark exam process by handling administrative tasks related to digital exam preparation and management.

Duties and responsibilities

• Organizing and preparing exam materials for digital processing and distribution.
• Ensuring accurate record-keeping of exam submissions and materials.
• Assisting with the distribution and tracking of exams through platforms.
• Providing basic support for troubleshooting and resolving issues with the exam process.
• Communicating with professors and invigilators to assist with exam-related queries.
• Performing general office duties and supporting the smooth execution of the exam session.

Other Qualifying Skills and/or Abilities

• Strong attention to detail and organizational skills.
• Ability to manage tasks efficiently in a fast-paced environment.
• Familiarity with basic digital tools and platforms.
• Clear communication skills and ability to work well within a team.
• Punctuality and availability for the full duration of the employment period.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

Minimum Education and Experience: High School Diploma Minimal or No Related Experience

Hourly Salary: (AMUSE A) $18.25

Estimated Number of Work Hours per Week: 20 (Part time)

Position Start Date: 2026-12-08

Position End Date: 2026-12-23

Deadline to Apply: 2026-11-06

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify.

Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future.