Office Assistant C (Exams/Packing Room)

McGill University; Montreal; On-site; CAD 27,000 - 39,000; Part time

Job summary

McGill University’s Office for Student Accessibility & Achievement is hiring a part-time clerical assistant to support data entry, document verification, exam organization, and inquiry responses. The role requires strong customer service, attention to detail, and the ability to work both independently and in a team.

The position runs up to 20 hours per week with hourly pay of $24.00, starting November 25, 2026, and ending December 23, 2026.

Qualifications

• High School Diploma or equivalent.
• At least 2 years of related work experience.
• Comfort with English and French in professional settings.

Responsibilities

• Performs various clerical duties including data entry, support of administrative activities, and verifying documents.
• Responds to general and student inquiries.
• Completes administrative forms, keeps records, inputs and verifies data.
• Assists with the organization of exams and invigilation.
• Maintains inventory of supplies.
• Sorts and prepares exams for distribution and delivery.

Skills

Customer service

Communication

Problem solving

Organizational skills

Multitasking

Attention to detail

MS Word

Excel

Outlook

Independent work

Teamwork

Education

High School Diploma

2 Years Related Experience

Tools

MS Word

Excel

Outlook

Job description

Hiring Unit:

The Office for Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations toMcGill students of all levels of study with documented disabilities of either a permanent, temporary,or episodicnature. They foster an accessible and inclusive university experience for McGill’s diverse student population in collaboration with other Student Services and the wider McGill community through resources and services.

Position Summary:

• Performs various clerical duties including data entry, support of administrative activities, and verifying documents.


• Responds to general and student inquiries.


• Completes administrative forms, keeps records, inputs and verifies data.


• Assists with the organization of exams and invigilation.


• Maintains inventory of supplies.


• Sorts and prepares exams for distribution and delivery.

Other Qualifying Skills and/or Abilities

• Possess an understanding of and sensitivity to the needs of students with disabilities.


• Demonstrated ability to prioritize.


• Ability to work independently while taking some direction.


• Must be customer-focused and service-oriented, assisting all clients with tact and diplomacy while maintaining a professional manner and appearance at all times.


• Demonstrated resourcefulness and ability to clearly receive, retain and transmit information with a proven ability to communicate clearly, efficiently, effectively and respectfully with diverse stakeholders.


• Must be accurate and possess superior attention to detail.


• Demonstrated ability to provide support for various administrative activities.


• Proven ability to work autonomously and as a member of a team.


• Excellent problem-solving skills, demonstrated ability to assess and appropriate react in stressful situations.


• Strong organizational skills with ability to multi-task, prioritize and work under pressure to meet multiple deadlines in a fast-paced, dynamic environment.


• Proven discretion in dealing with confidential information.


• Demonstrated ease with technological applications with a proven ability to work in a PC environment using, MS Word, Excel and Outlook.


• Up to 40 hours per week, depending on operational needs.


• Knowledge of French and English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (Fluent) on a scale of 0-4

Anticipated Start Date:

November 25, 2026

Schedule: Will vary based on exams and other priorities; Additional time may be required.

Minimum Education and Experience:

High School Diploma 2 Years Related Experience

Hourly Salary:

(AMUSE C) $24.00

Estimated Number of Work Hours per Week:

20 (Part time)

Position Start Date:

2026-11-25

Position End Date:

2026-12-23

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].