Events & Sponsorship Program Manager (Hybrid)

Experis; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

Experis in downtown Toronto is seeking an organized Business Support and Administrative - Events Coordinator to support hospitality sponsorships and events. The role focuses on ticket management, spend tracking, and end-to-end event execution.

You will collaborate with internal teams, agencies, vendors, and ticketing partners to ensure sponsorship assets and hospitality events are planned, delivered, tracked, and reported accurately.

Qualifications

• 3+ years managing event or program budgets.
• 3+ years handling multiple projects in fast-paced environments.
• 3+ years data interpretation, reporting, and insights.
• 3+ years in PR, communications, marketing, events, sponsorships.
• Experience coordinating client hospitality programs and ticket distribution.
• Experience with ticketing platforms, CRM, and tracking tools.
• Experience with external agencies and cross-functional teams.
• Strong PM skills: plans, scopes, schedules.

Responsibilities

• Translate marketing and business objectives into sponsorship, hospitality, and event execution plans.
• Build and manage detailed project plans, timelines, scopes, logistics, stakeholder communications, and execution schedules.
• Coordinate hospitality ticket distribution at scale, including inventory, allocation lists, recipient tracking, delivery timelines, substitutions, and last-minute changes.
• Manage pre-event, on-site or virtual, and post-event activities in collaboration with internal teams and external partners.
• Partner with agencies, vendors, and ticketing partners to execute event plans, assets, tactics, and deliverables.
• Prepare, manage, and track event budgets.
• Maintain accurate sponsorship, event, ticketing, and attendee data in CRM and related reporting systems.
• Track performance against defined goals, KPIs, and success metrics.
• Prepare post-event reports and stakeholder readouts.
• Maintain regular communication with internal teams, clients, guests, and vendors to ensure alignment and timely decision-making.
• Ensure all sponsorship activations, events, and ticket distribution activities comply with company standards, privacy requirements, approval processes, and applicable regulations.

Skills

Budget management

Project management

Data reporting

Event coordination

Stakeholder comms

Ticketing platforms

CRM systems

Cross-functional teamwork

Job description

Experis in downtown Toronto is seeking an organized Business Support and Administrative - Events Coordinator to support hospitality sponsorships and events. The role focuses on ticket management, spend tracking, and end-to-end event execution.

You will collaborate with internal teams, agencies, vendors, and ticketing partners to ensure sponsorship assets and hospitality events are planned, delivered, tracked, and reported accurately.