Events Coordinator

Vail Resorts; Whistler; On-site; CAD 38,000 - 44,000; Full time

Benefits offered by this job

Free employee passes

Employee discounted lift tickets for a

Free ski lessons

40% retail discounts

401(k) Retirement Plan

Employee Assistance Program

Excellent training and professional发展

Referral Program

Housing availability

Job summary

Vail Resorts in Whistler is seeking an Event Coordinator to lead on-mountain races and events. You will handle both office administration and on-site operations, ensuring smooth execution from concept to wrap-up.

The role requires strong guest service, communication, and coordination skills, with a focus on delivering exceptional event experiences in a mountain resort setting.

Qualifications

• Outgoing and guest-focused demeanor.
• Strong typing, computer skills and MS Excel required.
• Ability to work in alpine mountain conditions and long hours.
• Experience in event coordination or sports is a strong asset.

Responsibilities

• Serve as Whistler Blackcomb ambassador, delivering outstanding guest service.
• Set up and maintain online registration and ticketing for events.
• Prepare race info packages, start lists, results and awards.
• Update event records, calendar, and social-media scheduling.

Skills

Typing

Microsoft Excel

Communication skills

Teamwork

Tools

Registration platforms

Job description

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).

Employee Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

As an Event Coordinator, you’ll support and lead the planning, organization, and execution of on-mountain races and sporting events. This role focuses on both office-based administrative responsibilities and on-site event operations, helping ensure that each event runs smoothly from concept to wrap up.

Job Specifications

• Starting Wage: $20.00/hr - $23.00/hr
• Employment Type: Winter Seasonal 2026/2027
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: Yes

Job Responsibilities

• Serve as aWhistler Blackcomb ambassador, staying informed on event details and delivering outstanding guest service.
• Setup and maintain online registration and ticketing platformsfor events.
• Prepare and organizeevent supplies, such as race info packages, start lists, results, awards, and prizing.
• Updateevent records, maintain theevent calendar, and contribute tosocial mediascheduling.
• Respond to guest and participant inquiries viaphone, email, and in-personin a professional and timely manner.
• Act inevent official roles, includingrace secretary, starter, timer, scorekeeper, and more.
• Producetimely and accurate resultsand assist withawards presentations.
• Gather and manageguest/participant feedbackduring and after events.
• Be presenton-hill during eventsto lead or support the event host team and manage therun-of-show.
• Complete thoroughevent wrap-up reports, including post-mortems, sponsor and media reports, surveys, and follow-up communications.
• Other duties as assigned

Job Requirements

• Outgoing and guest-focused, with excellent communication skills.
• Strongtyping, computer, and Microsoft Excelskills required.
• Intermediate-level skiing or snowboarding ability (advanced is an asset).
• Able to work long hours inalpine mountain conditions(cold, wind, snow, sun).
• Highlyorganized, detail-oriented, and able toprioritize multiple tasks.
• Strongnumerical aptitudeand data handling skills.
• Ability to work both independently and as part of a team, showing leadership when needed.
• Flexible and adaptable to variable work hours, including weekends and holidays.
• Previousevent coordination or sports industry experienceis a strong asset.
• Must provide a clear criminal record check.
• Submission of aresume is required.

The expected pay range is$20.00/hr - $23.00/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

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