Events Coordinator

Roman Catholic Episcopal Corporation of Ottawa, The; Ottawa; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Events Coordinator to lead the planning and execution of various events. This role involves collaborating with multiple departments, managing budgets, and ensuring successful event delivery. The ideal candidate will possess strong communication skills in both official languages and have a solid background in event management. Join a dynamic team in a supportive environment that values diversity and encourages creativity. If you are passionate about organizing impactful events and thrive in a fast-paced setting, this opportunity is perfect for you.

Benefits

Group benefit plan (health, dental, life insurance)

15 days of paid vacation per year

Office closure for Christmas celebrations

Free parking

Overtime paid upon prior approval

Casual work environment

Qualifications

• 3-5 years’ experience in event coordination or management preferred.
• Effective communication skills in both French and English required.
• Proven ability to manage budgets and vendor relationships.

Responsibilities

• Oversee planning and coordination of events for the Archdiocese.
• Manage event communications and liaise with vendors and speakers.
• Administer event budgets and ensure profitability.

Skills

Service and quality orientation

Time management

Creative and innovative thinking

Problem solving

Accountability and dependability

Research and analysis

Ethics and integrity

Mediating and negotiating

Communication

Teamwork

Education

Post secondary school diploma in Business

Post secondary school diploma in Marketing

Post secondary school diploma in Public Relations

Post secondary school diploma in Hospitality Management

Tools

MS Office

Job description

Reports To: Director of Communications and Mission Promotion

Location: Archdiocese of Ottawa-Cornwall

Contract Duration: 1 Year (possibility of extension)

Summary

The Events Coordinator is responsible for supervising and overseeing the planning, design, production, promotion, profitability, and overall coordination of Archdiocese of Ottawa-Cornwall events. Working in close collaboration with the various departments, sourcing venues, liaising with entertainers, speakers, and exhibitors, and overseeing Archdiocese of Ottawa-Cornwall events are required tasks for this role. Other duties include reviewing and arranging appropriate accommodation, transportation, catering, signage, promotional materials, procurement, and security. The coordinator will also be required to establish and monitor the event budget within the established guidelines. Other duties will be assigned as necessary.

Job Duties

• Manage internal and external event communications.
• Oversee the coordination of events including conferences, seminars, dinners, and training.
• Manage vendors and suppliers.
• Administer event budget and ensure it is maximized.
• Source venues, obtain quotes and conduct site visits.
• Liaise with exhibition builders, caterers, delegates, and speakers.
• Maintain detailed and accurate event files such as exhibitor databases, contact and financial information.
• Liaise with conference delegates and exhibitors throughout the entire process.
• Co-ordinate the delivery of materials to events.
• Determine parameters, policies, and procedures of event plans.
• Develop and implement a marketing plan.
• Involved in the development and production of promotional materials and presentations.
• Develop a risk management plan.
• Produce reports on events which include obstacles and opportunities encountered.

Requirements

• Service and quality orientation.
• Time management.
• Creative and innovative thinking.
• Problem solving.
• Accountability and dependability.
• Research and analysis for decision making and judgement.
• Ethics and integrity.
• Mediating and negotiating.
• Communication.
• Teamwork.
• Post secondary school diploma in Business, Marketing, Public Relations, hospitality management or related field required.
• 3-5 years’ event coordination or management experience preferred.
• 3-5 years’ fundraising experience considered an asset.
• Effective communication skills, both verbal and written, in both official languages (French and English).
• Proven ability to manage budgets.
• Proficiency in the use of MS Office.
• Understanding of the Catholic Church, its tenets and culture, and respect for its leadership and parish clergy.
• Valid driver’s license.
• Access to a reliable vehicle.

Work Conditions and Location

• 1209 Michael Street, Ottawa, ON with telecommuting opportunities.
• Monday to Friday 8:30 am to 4:30 pm (37.5 hours per week with 30-minute unpaid lunch break).
• Availability required to work occasional evenings or weekends depending on events.
• Interacts with clergy, employees, management, volunteers, and the public at large.
• Ability to lift to 50 lbs.
• Overtime may be required.
• Fast paced environment.

What we offer

• Group benefit plan (health, dental and life insurance) from first day of employment.
• 15 days of paid vacation per year.
• Office closure for Christmas celebrations.
• Free parking.
• Overtime is paid upon prior approval.
• Casual work environment.

How to apply

• Send a cover letter and resume to: [e-mail] indicating your name and the position title in the subject line.
• Only candidates selected for an interview will be contacted.
• This opportunity will be open until the right candidate has been selected.

NOTE

The Archdiocese of Ottawa-Cornwall is committed to diversity and encourages applications from all qualified candidates.

In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of Ottawa-Cornwall provides reasonable accommodations to individuals with disabilities. If contacted for an interview, applicants should make any accommodation needs known at that time.

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