Data Entry Clerk

Feed Nova Scotia; Dartmouth; On-site; CAD 44,000 - 54,000; Full time

Benefits offered by this job

Flexible work hours

Job summary

Feed Nova Scotia is seeking a Data Entry Clerk to support the Administration & Finance Team. You will record and validate donor data, ensure accuracy, and report donations according to guidelines. The role emphasizes confidentiality and collaboration with multiple departments

The position is a temporary full-time contract (37.5 hours/week) from November 2026 to February 2027, based on-site at 67 Wright Avenue, Dartmouth, NS. A strong attention to detail and proficient keyboarding are essential.

Qualifications

• Two years related experience with strong attention to detail.
• Fast and accurate keyboarding skills (50+ WPM).
• Solid communication skills, both written and verbal.
• Integrity, honesty and understanding of data privacy & security standards.
• Team oriented with good interpersonal skills.
• Advanced computer skills with Microsoft Office 365.

Responsibilities

• Enter donations into CRM.
• Record food donations from electronic and paper reports.
• Verify accuracy of data received for entry.
• Generate and personalize acknowledgement letters and receipts for donations.
• Retrieve transaction reports for online donations.
• Run validation reports after batch entry and correct data anomalies.
• Follow addressing guidelines from Canada Post for donor addresses.
• Coordinate with Philanthropy & Engagement and Warehouse & Logistics regarding donations.
• Post letters and receipts with the Quadient postage machine.
• Extract data from CRM for reporting activities.
• Preserve confidentiality of donor and organization information.
• Organize and manage electronic and paper files.

Skills

Typing 50+ WPM

Attention to detail

Communication skills

Data privacy

Teamwork

Microsoft 365

Education

High school diploma

Tools

CRM databases

DonorPerfect

Job description

Data Entry Clerk

Temporary - full-time contract, – 37.5 hours per week

November 2026 to February 2027 (14 weeks )

Who are we?

At Feed Nova Scotia, we have a vision of a province where everyone has the ability to choose and access the food they want and need.

We believe this can be achieved through a variety of methods including immediate and emergency food support, the exploration of innovative solutions to food insecurity, and advocacy for long-term change.

While more food is not the solution to food insecurity, people still need support today. Not only do we collect and distribute more than six million pounds of food each year to a network of over 130 food banks, meal programs, and shelters, but we also support these members as they work the front lines of food insecurity. Together, along with other community organizations, we’re also working to discover new methods of combatting food insecurity and advocating for a better tomorrow.

No one should have to rely on charity to meet their most basic needs. We believe a food-secure Nova Scotia—where all Nova Scotians have fair, dignified, and reliable access to food is possible.

What is a Data Entry Clerk?

As a member of the Administration & Finance Team, a Data Entry Clerk plays a critical role in recording, validating and ensuring accuracy of donor databases. Working collaboratively with internal team members as well as external stakeholders ensuring donations are appropriately reported and adhere to guidelines.

What does a Data Entry Clerk do?

The successful candidate can anticipate providing administrative support to the following portfolios:

• Enter donations into CRM.
• Record food donations based on electronic and paper-based reports and documents
• Verify accuracy of data received for entry.
• Generate and personalize acknowledgement letters and receipts for donations, where required
• Retrieve transaction reports for online donations.
• Run validation reports after batch entry and correct data anomalies, if necessary.
• Follow addressing guidelines from Canada Post for donor addresses and for mailing correspondence.
• Coordinate with Philanthropy & Engagement and Warehouse & Logistics departments regarding donations.
• Post letters and receipts with the Quadient postage machine.
• Extract data from CRM for various reporting activities.
• Preserve confidentiality of all donor and organization information and confirm compliance with standards.
• Organize and manage electronic and paper files.

What are we looking for?

• High school diploma, GED or equivalent

• Minimum of two years related experience, with strong attention to detail
• Fast and accurate keyboarding skills (50+ WPM)
• Solid communication skills, both written and verbal and is familiar with business principles and practices
• Integrity, honesty and good understanding of data privacy & security standards
• Team orientated with good interpersonal skills
• Advanced computer skills with a good, demonstrated knowledge of Microsoft Office 365

Additional qualifications:

• Experience with CRM systems or similar databases is considered an asset; specific experience with DonorPerfect is helpful but not required.

Schedule & Location:

• This position follows a standard schedule of Monday to Friday, 8:00 a.m. to 4:30 p.m., and is based on-site at 67 Wright Avenue.

Compensation & Benefits:

• Starting Salary: $ 49,357 annually
• Flexible work hours may be considered for the right candidate.

At Feed Nova Scotia, we prioritize cultivating a diverse and inclusive workforce, understanding its critical role in driving innovation and fostering a sense of belonging. Our commitment extends to creating a work environment that authentically represents the communities we serve.

We welcome applications from all interested individuals, placing a particular emphasis and priority for candidates from historically excluded groups. We actively encourage submissions from those identifying as African Nova Scotian, Mi’kmaq, Black, racialized, Indigenous/First Nation, a person with disability, 2SLGBTQIA+, and newcomers to Canada. We invite you to share this information in your cover letter or resume, and we invite you to express your pronouns.