Event Planner

Assaulted Women's Helpline; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking organization as an Event Planner, where your expertise will shape transformative events that honor survivors and mobilize resources against gender-based violence. In this role, you will design and execute impactful initiatives that engage the community and foster sustainable funding. Collaborate with a passionate team to create inclusive spaces and ensure every event reflects the values of equity and advocacy. If you are driven by purpose and want to make a significant impact, this opportunity is for you.

Qualifications

• 3-5+ years of experience in nonprofit event planning and fundraising.
• Expertise in using event management tools and software.

Responsibilities

• Lead the planning and execution of high-impact events for the organization.
• Manage partnerships and sponsorships to enhance fundraising efforts.

Skills

Event Planning

Fundraising Campaign Management

Project Management

Interpersonal Skills

Data Analysis

Community Engagement

Education

Bachelor’s degree in Event Management

Certification in CFRE, PMP, or Nonprofit Management

Tools

Cvent

Eventbrite

Canva

Asana

Microsoft 365

Job description

Created on: April 28, 2025 (Expires: May 12, 2025)

Location: ON, Toronto

Position Type: Full Time

Contract Length: Mid May 2025 - March 2026

EVENT PLANNER

About Us

For four decades, the Assaulted Women’s Helpline (AWHL) has been a beacon of hope for women and gender-diverse individuals fleeing violence. Through our 24/7 crisis support, trauma-informed counseling, and advocacy programs, we support survivors to reclaim their lives. As we prepare to mark our 40th anniversary in 2025, we aim to amplify our legacy with transformative events and fundraising campaigns that honor our past, celebrate progress, and mobilize resources for a future free from gender-based violence.

The Opportunity

This role is more than event planning—it’s about creating spaces where survivors’ resilience is honored, and donors become champions for change. As our Event Planner, you’ll spearhead high-impact initiatives that elevate AWHL’s visibility, deepen engagement, and secure sustainable funding. You’ll collaborate with a dedicated team to design experiences that reflect our values of equity, inclusivity, and survivor-centered advocacy.

Key Responsibilities

1. 40th Anniversary Celebrations

• Strategic Vision: Design anniversary event that highlights AWHL’s history and future goals. Incorporate survivor voices into event narratives through partnerships with advocacy groups.
• Logistics Leadership: Manage end-to-end execution, including venue selection (ensuring ADA compliance), vendor contracts, catering, AV setups, and contingency plans for virtual/hybrid components.
• Inclusivity Focus: Implement accessibility measures (e.g., sign language interpreters, trauma-informed spaces) to ensure events welcome diverse audiences, including Indigenous communities, LGBTQ+ individuals, and newcomers.

2. Community Engagement & Partnerships

• Collaborative Outreach: Forge partnerships with local businesses, universities, and cultural organizations to co-host events (e.g., charity runs, awareness workshops).
• Sponsorship Cultivation: Build a pipeline of corporate and individual donors by creating tiered sponsorship packages ($5k–$50k+) with tailored benefits (e.g., branding opportunities, VIP experiences).
• Donor Stewardship: Design post-event engagement strategies (e.g., impact reports, thank-you events) to nurture long-term relationships with contributors and recognition initiatives (e.g., annual appreciation awards).

3. Evaluation & Impact Reporting

• Metrics Framework: Track KPIs such as attendance rates, funds raised, sponsor retention, and social media engagement. Use tools like Salesforce for data analysis.
• Stakeholder Reports: Prepare quarterly summaries and a comprehensive anniversary impact report for the board, highlighting ROI, participant feedback, and lessons learned.
• Budget Design: Manage event budget, negotiating cost-saving opportunities (e.g., in-kind donations, pro bono services).
• Fiscal Accountability: Provide monthly financial updates to the Executive Director, including expense breakdowns and revenue forecasts.

Qualifications

Required

• Bachelor’s degree in Event Management, Nonprofit Administration, Marketing, or related field.
• 3–5+ years of experience planning medium-scale events (200+ attendees) and managing fundraising campaigns in nonprofit/social justice sectors.
• Expertise in event tools: Cvent, Eventbrite, Canva, or Asana. Proficiency in Microsoft 365 and donor management software.
• Exceptional project management skills with a track record of meeting deadlines in fast-paced environments.
• Outstanding interpersonal skills: Ability to build rapport with diverse stakeholders, including survivors, corporate leaders, and volunteers.
• Deep commitment to anti-oppression, gender equity, and trauma-informed practices.

Preferred

• Certification in CFRE, PMP, or Nonprofit Management.
• Experience working with survivors of gender-based violence or marginalized communities.
• Your approach to designing inclusive, events.
• A past campaign that demonstrates your ability to exceed fundraising goals.
• Portfolio (PDF or link) with 2–3 event examples (e.g., timelines, budgets, promotional materials).

*Use subject line: “Event Planner”

AWHL is committed to building a diverse and inclusive workplace. We encourage applications from all qualified individuals, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age. Join us in making a significant impact in the lives of women and their communities.

We kindly ask that you do not call. Only qualified candidates will be contacted for an interview. We appreciate your understanding and interest in joining our team.

Socialize With Us

Crisis Line

GTA 416.863.0511
TOLL-FREE 1.866.863.0511
TOLL-FREE TTY 1.866.863.7868
#SAFE (#7233) on your Bell, Rogers, Fido or Telus mobile phone

Seniors Safety Line

TTY 1-866-299-0008

Fem'Aide

TEL [phone]
Toll-free 1.888.364.1210
Toll-free TTY 1.833.286.9865

If you would like to order copies of our information pamphlets, please download and fax in the order form (.PDF) to the Training, Resource & Outreach team at [phone].