Event Coordinator

Magnetic Staffing + Photobooth; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

A leading event staffing firm in Toronto is seeking a highly organized individual for a full-time maternity cover role from April 1 to October 1, 2026. The position involves managing client communications, coordinating logistics for events, and supporting a fast-growing team. Ideal candidates will have 1-3 years of administrative experience in a related field, with strong organizational skills. The role is primarily remote but requires occasional on-site work. Applications without relevant experience will not be considered.

Qualifications

• Minimum 1–3 years of agency administrative experience is mandatory.
• Strong organizational and communication skills.
• Comfort with tech platforms and basic troubleshooting.

Responsibilities

• Manage incoming photo booth inquiries and bookings.
• Coordinate details with clients and event planners.
• Schedule photo booths and staffing attendants.
• Manage staff schedules and expectations.

Skills

Organizational skills

Communication skills

Ability to manage multiple bookings

Calm under pressure

Tools

Tech platforms

Software tools

Job description

Contract Dates: April 1, 2026 – October 1, 2026

Salary: $50,000–$60,000, commensurate with experience

40 hours per week, with flexibility around event schedules

Magnetic Staffing & Photo Booth is looking for a highly organized, detail-oriented individual to step into a key role covering a maternity leave. This is a full-time, 6-month contract position supporting our fast-growing photo booth and event staffing team.

This role is ideal for someone who loves events, thrives in logistics, and enjoys owning projects from start to finish. While the role is 70% remote, you’ll occasionally be on-site for equipment coordination,high-profile events, and team meetings - Downtown Toronto.

What You’ll Be Responsible For

Bookings & Client Communication

• Managing incoming photo booth inquiries
• Creating quotes and overseeing bookings from confirmation to event day
• Coordinating details with clients, event planners, and venues
• Managing timelines, assets, and all pre-event communication

Operations & Logistics

• Scheduling photo booths andstaffingattendants
• Preparing detailed event briefs and ensuring all assets are uploaded and ready
• Managing inventory including backdrops, printers, cameras, lighting, props, and signage
• Coordinating equipment pick-ups, returns, and storage logistics

Team Support

• Managing staff schedules, availability, and confirmations
• Supporting attendants with clear expectations and communication
• Managing group chats and handling last-minute changes

Process & Department Growth

• Contributing ideas to improve the overall client experience
• Assisting with staffing programs, including but not limited to creating client decks

Mandatory Requirements

• Minimum 1–3 years of agency administrative experience is mandatory
• Experience in staffing, events, talent, marketing, or creative agencies strongly preferred
• Previous experience with photoboothsand technology is preferred but not required.
• Strong organizational and communication skills
• Ability to manage multiple bookings, timelines, and priorities
• Comfort with tech platforms, software tools, and basic troubleshooting
• Calm, reliable, and solutions-focused under pressure
• Have access to a vehicle with valid insurance*
• Based in Toronto or the GTA

Applications without agency administrative experience will not be considered.

Why Magnetic

Magnetic is a premium events and photo experience company working with notable brands, galas, weddings, and private events across Canada & the United States. We’re known for our attention to detail, polished teams, and high-touch client experience. This role sits at the core of the operation and makes a real impact every day.

This position is a maternity leave cover from April 1 to October 1, 2026. We’re growing quickly and there may be future opportunities for the right fit.