Event Coordinator

Key Media; Toronto; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Hybrid work model

Learning & development access

Volunteer day

Travel incentives

Job summary

Key Media in Toronto is seeking an experienced event coordinator to manage a portfolio of B2B events across North America, including conferences, festivals, trade shows and awards nights. The role is hybrid with 2 days in our downtown office and 3 days working from home, requiring you to reside within easy commuting distance.

You will coordinate logistics, liaise with speakers, sponsors, delegates and vendors, and run on-site events in the US and Canada.

Qualifications

• 2+ years of hands-on event logistics experience.
• Based in Toronto.
• Willing to travel regularly across Canada and the USA.
• Able to coordinate corporate events under tight deadlines.
• Strong organizational and interpersonal skills.

Responsibilities

• Coordinate logistics for conferences, festivals, trade shows and awards nights.
• Liaise with speakers, sponsors, delegates and vendors.
• Run on-site events in the US and Canada.
• Work within a small team of dedicated staff around the world.
• Coordinate flagship events like HR Future Fest in Toronto.

Skills

Event coordination

Logistics

Stakeholder liaison

Travel readiness

Job description

We’re looking for an experienced event coordinator to join our teamorganizing a portfolio of B2B events, including industry trade shows, festivals, conferences and awards programs across North America.

Life at Key Media…

Welcome to Key Media. As the home of the world’s most trusted B2B media brands spanning legal, HR, safety, insurance, mortgage and finance, we pride ourselves on creating the best content, accessed by people when and how they want, while recognizing and celebrating excellence in business and leadership. We bring business people together so that they can thrive and grow.

Our purpose is to inform, connect, educate, inspire and reward business people around the world.

This role is based on a dynamic hybrid model, with 2 days a week in our vibrant downtown office and 3 days working from home. You’ll need to live within an easy commuting distance of our downtown office.

During peak periods and event weeks, you’ll be in the heart of the action, spending additional time in the office and on location at live events, where the energy and excitement are at their highest.

The role involves:

• Coordinating the logistics for face-to-face conferences, business festivals, trade shows and awards nights
• Liaising with key stakeholders - speakers, sponsors, delegates and vendors
• Running events on‑site in the US and Canada
• Working within a small team of dedicated and hardworking staff around the world
• Running events like HR Future Fest

Enough about us… let’s talk about YOU!

You’re our ideal candidate if you:

• Bring 2+ years of hands‑on event logistics experience
• Are based in Toronto and love being at the heart of the action
• Are ready to hit the road; ability to travel freely and regularly across Canada and the USA is required.
• Can seamlessly coordinate corporate events while thriving under tight deadlines
• Possess exceptional organizational and interpersonal skills
• Radiate enthusiasm, positivity, energy and professionalism, and know how to build strong relationships with clients, delegates and vendors

Benefits of the role:

Be at the heart of flagship events like HR Future Fest in Toronto and IB Future Fest on Santa Monica Pier – high-energy, future-focused festivals that blend bold content with unforgettable live experiences.

You’ll also enjoy:

• Great benefits: Health, dental, life insurance and EAP
• Flexible hybrid work: Home + vibrant downtown Toronto office
• Continuous learning: LinkedIn Learning access
• Extra time off: Earn an extra vacation day for every year you’re with us
• Volunteer day: One paid day per year to give back
• Recognition & rewards: Quarterly awards, vouchers and travel incentives
• Travel: Opportunities to attend events across Canada and the USA

About us

Key Mediais a rapidly growing business media company with 340+ employees around the world, serving a range of professional services markets across the Asia-Pacific , North America and the UK.

The organization’s products operate across key business verticals including Financial Services, Legal, Education, Property and Human Resources, bringing product providers and business communities together through print media, events and online channels. Key Media has an unquestioned reputation for delivering high‑quality, timely information in whatever format best suits our customers.

Key Media has grown from the launch publisher of a single B2B magazine to a global business media company with an ever‑growing portfolio of market‑leading products. Key Media prides itself on its entrepreneurial culture, creating innovative products for the industries in which we operate.

Central to our business model is a truly platform‑neutral approach to media communication. Whether audiences wish to communicate through the pages of a magazine, face‑to‑face at events, or online through the latest in cutting‑edge technology, Key Media has a product to suit their needs.

“We believe there are no forms of media too old to thrive or too young to explore. We are always adapting and developing and looking for ways to improve our quality and expand our presence within our markets.”

We can't wait for you to see what makes us special! See what it's like to work at Key Media by watching this video.