ESL & Credit Administrative Assistant

Ottawa Catholic School Board; Ottawa; On-site; CAD 52,000 - 56,000; Full time

Benefits offered by this job

Benefits package

Job summary

Ottawa Catholic School Board is seeking an ESL & Credit Administrative Assistant in Continuing Education. This permanent, full‑time role supports accounts, payroll and reconciliations while providing general administrative services.

The position requires related college education and experience, strong interpersonal and organizational skills, and proficiency with board software and SparkRock. Apply through Apply to Education; the effective date is in September 2026.

Qualifications

• One year of Community College in a related field.
• Two years of related experience is preferred.
• Excellent interpersonal and client service skills.
• Excellent organizational skills.
• Proficient in Board software.
• Advanced knowledge of accounting practices and software.
• Ability to work in SparkRock.
• Ability to work independently and as part of a team.

Responsibilities

• Perform administrative functions as directed.
• Provide administrative support (accounts, payroll, reconciliations, etc.).
• Perform other administrative duties as assigned by the supervisor.

Skills

Interpersonal skills

Client service

Organizational skills

Board software

SparkRock

Teamwork / independence

Education

One year of college in related field

Tools

School Cash

Apply to Education

MyOCSB

Laserfiche

PowerSchool

Job description

ESL & Credit Administrative Assistant
Continuing Education Department

C.U.P.E. 2357 (12 month, Level 4)

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students in 91 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Under the direction of the Manager, Continuing Education, the Administrative Assistant will:

• Perform administrative functions;
• Provide administrative support (accounts, payroll, reconciliations, etc. );
• Perform other administrative services and duties as assigned by the supervisor.

Required Qualifications, Experience, Knowledge and Skills:

• One year of Community College in a related field;
• Two years of related experience;
• Excellent interpersonal and client service skills;
• Excellent organizational skills;
• Proficient in Board software;
• Advanced knowledge of accounting practices and software;
• Ability to work in SparkRock (eg. financial duties, payment requisitions);
• Ability to work independently and as part of a team in a proactive manner.

In addition, the following will be considered an asset:

• Experience with School Cash, Apply to Education, MyOCSB, Laserfiche and PowerSchool.

This is a permanent, full-time, twelve (12) month position with an annual salary range of $52,497 – $56,372. A comprehensive employee benefits package is also provided.

The effective date is approximately September 8, 2026.

Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. Candidates are encouraged to check spam and junk mail boxes often for Board correspondence.

Reference Policy: We value your privacy. References will only be contacted if you are selected to move forward in the hiring process.

If you are not currently an OCSB employee, you will be required to provide an appropriate, original Vulnerable Sector Police Record Check dated within the last six months before you can commence employment.

For assistance with ApplytoEducation, please contact ATE directly at [e-mail] or by phone at 1-877-900-5627.

AI may be utilized throughout the selection and recruitment process.

Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at [e-mail] prior to the posting closing date so that appropriate arrangements can be made.

Information Collection Authority and Purpose: Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA) , personal information is collected under the statutory authority of Section 265(1)(d) of the Education Act , as amended. This information may be utilized for any or all of the primary administrative functions relating to the operational activities of the Ottawa Catholic School Board, including educational programs and services, student records, and interactions with Ministries of the Government of Ontario. The Board’s ‘ Notice of Collection Use and Disclosure ’, the ‘ Protection of Privacy Policy ’, and the supplementary document ‘ Privacy and Information Management of Personal Information ’ are accessible on the Board’s website at www.ocsb.ca. Inquiries may be directed to the school Principal or to the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Contact information: 613-224-2222 | [e-mail] .