Benefit and Leave Administrator Term

St. Clement's School; Ottawa; On-site; CAD 71,000 - 81,000; Full time

Job summary

The Ottawa Catholic School Board is seeking a Benefit and Leave Administrator on a temporary full-time basis. You will manage annual leave entitlements and LTD plans for staff, enter medical leave data, and prepare attendance reports with a strong focus on accuracy and timeliness.

The role requires strong Excel/Google Sheets skills, attention to detail, and excellent communication. Start as soon as possible, with a potential end date around October 30, 2026.

Qualifications

• Diploma or other post secondary education in a related field.
• 3 years of related experience.
• Strong understanding of Google sheets and Excel using functions, filters, data sorts and pivot tables.
• Demonstrated attention to detail.
• Excellent organizational and communication skills.
• Demonstrated customer service focus.
• Strong analytical and time management skills.
• Equivalent education/experience may be considered.

Responsibilities

• Enter and adjust medical leave absences in Apply To Education.
• Allocate and adjust absence entitlements for new hires and changes.
• Administer LTD benefits premiums for staff.
• Prepare attendance reports.
• Advise employees on extended medical leave and LTD processes.
• Liaise with insurance companies and complete employer forms.
• Bi-weekly import of absence data from Apply To Education to K212.
• Review vacation balances and manage annual vacation payout.
• Respond to inquiries from employees, supervisors, unions, and outside agencies.
• Perform other duties as assigned by the Supervisor.

Skills

Google Sheets

Excel

Attention to detail

Organization

Communication skills

Customer service

Time management

Analytical skills

Education

Diploma or other post secondary education in a related field

3 years of related experience

Tools

CHRP/CPHR designation

HRIS systems experience

Google Workspace (Docs, Sheets, Forms, Sites, Drive)

Employment Standards Act knowledge

Ontario Labour Relations Act knowledge

Service Canada programs

K212 / Laserfiche / myOCSB

Crystal reporting

Previous school board experience

Job description

Benefit and Leave Administrator Term

Human Resources

Non Affiliated (PES3A)

*If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*

The OCSB is currently seeking a Benefit and Leave Administrator Term . The possible work addresses for this position can be found in our school directory .

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Under the direction of the Team Lead of HR Operations, the HR Administrator – Leave and Benefits, is responsible for the administration of annual leave entitlements and Group LTD Insurance Plans for all employees identified under the applicable portfolio as determined by the Supervisor.

This temporary role is a great fit for someone who is deadline-driven as there is a high volume of weekly data entry work. This person will have exceptional oral and written communication skills, is highly organized and detail-oriented, and has the ability to prioritize and multitask.

Job Description:

• Responsible for entering and adjusting medical leave absences in Apply To Education
• Allocate and adjust absence entitlements for new hires and position/FTE changes
• Responsible for the administration of LTD benefits premiums for all staff within the portfolio
• Prepare attendance reports
• Advise employees on extended medical leave of their sick leave balance and the process for applying for LTD
• Liaise with Insurance Companies and complete Employer forms
• Responsible for the bi-weekly import of all absence data from Apply To Education to K212
• Responsible for reviewing vacation balances and managing the annual vacation payout process
• Respond to inquiries from employees, supervisors, union representatives, and outside agencies
• Performs other duties as assigned by the Supervisor

Required Qualifications:

• Diploma or other post secondary education in a related field
• 3 years of related experience
• Strong understanding of Google sheets and Excel using functions, filters, data sorts and pivot tables
• Demonstrated attention to detail
• Excellent organizational and communication skills
• Demonstrated customer service focus
• Strong analytical and time management skills
• Individuals who possess an equivalent combination of education and experience may also be considered

In addition, the following will be considered an asset:

• CHRP/CPHR designation
• Experience using HR Information Systems (HRIS) to access, input and compile data
• Experience with the Google Suite of Applications (Docs, Sheets, Forms, Sites, Drive, Email, Calendar, etc)
• Knowledge of Employment Standards Act, the Ontario Labour Relations Act and Service Canada Programs
• Previous school board experience
• Experience using K212, Laserfiche and myOCSB and familiar with Crystal reporting

This is a temporary full time (1.0 FTE) position with an annual salary range of $71,312 - $80,595 . A pension package is also available.

The anticipated start date will be as soon as possible until approximately October 30, 2026. There is a possibility this assignment may end early.

If you are not currently an OCSB employee, you will be required to provide an appropriate, original Vulnerable Sector Police Record Check dated within the last six months before you can commence employment.

Questions regarding the application process can be directed to [e-mail] .

For assistance with ApplytoEducation, please contact ATE directly at [e-mail] or by phone at 1-877-900-5627.

AI may be utilized throughout the selection and recruitment process.

Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at [e-mail] prior to the posting closing date so that appropriate arrangements can be made.

Information Collection Authority and Purpose: Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA) , personal information is collected under the statutory authority of Section 265(1)(d) of the Education Act , as amended. This information may be utilized for any or all of the primary administrative functions relating to the operational activities of the Ottawa Catholic School Board, including educational programs and services, student records, and interactions with Ministries of the Government of Ontario. The Board’s ‘ Notice of Collection Use and Disclosure ’, the ‘ Protection of Privacy Policy ’, and the supplementary document ‘ Privacy and Information Management of Personal Information ’ are accessible on the Board’s website at www.ocsb.ca. Inquiries may be directed to the school Principal or to the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Contact information: 613-224-2222 | [e-mail] .