Administrative Assistant Special Education & Student Services

Ottawa Catholic School Board; Ottawa; On-site; CAD 52,000 - 56,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Ottawa Catholic School Board (OCSB) is seeking an Administrative Assistant for Special Education & Student Services. You will provide general administrative support for a multidisciplinary team, maintain records, assist with events, and help prepare materials for reports.

Required qualifications include a secondary school diploma, one year of community college, and two years of related experience, plus strong communication and organizational skills.

Qualifications

• Secondary School Diploma is required.
• One year of Community College is required.
• Two years of related experience are required.
• Excellent oral, written and interpersonal skills are essential.
• Initiative, tact, confidentiality, discretion and diplomacy are required.
• Superior organizational skills are essential.
• Strong computer skills with advanced proficiency using Google Suites.

Responsibilities

• performs general administrative support services for a multi-disciplinary team;
• maintains accounting records, office records and statistical data;
• assists in event planning;
• assists in the compilation and organization of materials and information for reports;
• performs other duties as assigned by the supervisor.

Skills

Oral and written communication

Interpersonal skills

Organizational skills

Google Suites

Discretion and diplomacy

Confidentiality

Education

Secondary School Diploma

One year of Community College

Tools

Google Suites

Job description

Administrative Assistant

Special Education & Student Services

C.U.P.E. 2357 (12 month, Level 3)

Why Work With The Ottawa Catholic School Board:

The OCSB proudly serves over 50,000 students in 91 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Under the direction of the Principal, Special Education & Student Services , the Administrative Assistant will:

• performs general administrative support services for a multi-disciplinary team;
• maintains accounting records, office records and statistical data;
• assists in event planning;
• assists in the compilation and organization of materials and information for reports;
• performs other duties as assigned by the supervisor.

Required Qualifications, Experience, Knowledge and Skills:

• Secondary School Diploma;
• One year of Community College;
• two years of related experience;
• excellent oral, written and interpersonal skills;
• initiative, tact, confidentiality, discretion and diplomacy;
• superior organizational skills;
• strong computer skills and an advanced level of proficiency using Google Suites.

This is a permanent, full-time, twelve (12) month position with an annual salary range of $52,497 – $56,372. A comprehensive employee benefits package is also provided.

The effective date is approximately September 14, 2026.

Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. Candidates are encouraged to check spam and junk mail boxes often for Board correspondence.

Reference Policy: We value your privacy. References will only be contacted if you are selected to move forward in the hiring process.

If you are not currently an OCSB employee, you will be required to provide an appropriate, original Vulnerable Sector Police Record Check dated within the last six months before you can commence employment.

Questions regarding the application process can be directed to [e-mail] .

For assistance with ApplytoEducation, please contact ATE directly at [e-mail] or by phone at 1-877-900-5627.

AI may be utilized throughout the selection and recruitment process.

Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at [e-mail] prior to the posting closing date so that appropriate arrangements can be made.

Information Collection Authority and Purpose: Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA) , personal information is collected under the statutory authority of Section 265(1)(d) of the Education Act , as amended. This information may be utilized for any or all of the primary administrative functions relating to the operational activities of the Ottawa Catholic School Board, including educational programs and services, student records, and interactions with Ministries of the Government of Ontario. The Board’s ‘Notice of Collection Use and Disclosure’, the ‘Protection of Privacy Policy’, and the supplementary document ‘Privacy and Information Management of Personal Information’ are accessible on the Board’s website at www.ocsb.ca. Inquiries may be directed to the school Principal or to the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Contact information: 613-224-2222 | [e-mail] .