Environmental Projects Admin & Coordination

WSP in Canada; Calgary; On-site; CAD 48,000 - 64,000; Full time

Job summary

WSP Canada in Calgary is seeking an Environmental Project Administrative Assistant to support project managers and multidisciplinary teams within our Remediation Program Management group. You will coordinate schedules, budgets, proposals, documentation, and client service to help deliver environmental projects efficiently while developing your career in a leading engineering and advisory environment.

Based in Calgary with flexibility to work with teams across Western Canada, you will produce

Qualifications

• Experience coordinating project schedules, budgets, deliverables, records, and administrative workflows.
• Ability to prepare polished proposals, meeting materials, correspondence, reports, and client packages.
• Working knowledge of project financial administration, including progress payments and invoicing support.
• Maintain organized electronic filing and accurate project documentation to standards.

Responsibilities

• Coordinate project activities, schedules, budgets, and deliverables to support efficient execution and client outcomes.
• Contribute to proposals by gathering content, coordinating submissions, tracking deadlines, and preparing final packages.
• Support project managers with setup, tender documents, financial tracking, progress payments, change orders, and invoicing.
• Produce clear meeting agendas, minutes, reports, and client deliverables to keep teams aligned.
• Collaborate with internal teams, clients, contractors, and stakeholders to maintain momentum.
• Strengthen governance by maintaining accurate records and supporting safety and business initiatives.

Skills

Project coordination

Budgeting

Proposal development

Documentation

Client service

Communication

Job description

WSP Canada in Calgary is seeking an Environmental Project Administrative Assistant to support project managers and multidisciplinary teams within our Remediation Program Management group. You will coordinate schedules, budgets, proposals, documentation, and client service to help deliver environmental projects efficiently while developing your career in a leading engineering and advisory environment.

Based in Calgary with flexibility to work with teams across Western Canada, you will produce