Engineering Project Billing Specialist

AES Engineering; Vancouver; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

RRSP matching.

Extended medical and dental benefits.

Health wellness spending account.

Career development and professional成长

Job summary

AES Engineering in Vancouver is seeking a Billing Administrator to join our team. You will prepare, coordinate, and process client invoices, ensuring accuracy and contract compliance while supporting Project Managers and the Project Accountant.

This role emphasizes a full billing cycle, ERP familiarity (Deltek Vantagepoint preferred), data entry, and outstanding customer service. A diploma in accounting or related field plus 1–3 years of experience is expected, with benefits including extended

Qualifications

• Diploma or certificate in accounting, business administration, or related field.
• 1–3 years of billing or accounting experience.
• Experience with data entry and maintaining accurate financial records.
• Experience in engineering/architecture/consulting/professional services is a plus.
• Experience with Deltek Vantagepoint or another ERP system preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to interpret client contracts, fee proposals, and billing requirements.
• Strong communication and customer service skills.
• Proficiency with Microsoft Office, especially Excel, Outlook, Word.

Responsibilities

• Manage the full billing cycle from invoice preparation through final client submission.
• Verify billing accuracy, including labour, expenses, consultant invoices, retainers, taxes, and write-ups/write-downs.
• Process billing markups and revisions received from Project Managers.
• Prepare final invoices and supporting documentation for client submission.
• Submit invoices through client portals, email, or other required billing methods.
• Monitor billing deadlines to ensure invoices are issued accurately and on schedule.
• Respond to client billing inquiries and coordinate invoice revisions with Project Managers as required.
• Review billing terms and fee proposals to ensure accurate invoicing.
• Confirm all required project information, including purchase orders and client details, prior to billing.
• Maintain project billing information, billing terms, budgets, and client invoicing requirements within the ERP system.
• Coordinate with the Project Accountant to resolve billing discrepancies and project-related billing issues.
• Provide clients with invoice copies, supporting documentation, and billing backup upon request.
• Work collaboratively with clients and Project Managers to resolve invoice issues that may delay payment.
• Maintain accurate billing records while ensuring compliance with company policies and client contractual requirements.
• Provide exceptional customer service while supporting Project Managers throughout the monthly billing review process.

Skills

Billing experience

Data entry

Microsoft Office

Attention to detail

Education

Diploma/Certificate in Accounting or Business Admin

Tools

Deltek Vantagepoint (ERP)

Job description

AES Engineering in Vancouver is seeking a Billing Administrator to join our team. You will prepare, coordinate, and process client invoices, ensuring accuracy and contract compliance while supporting Project Managers and the Project Accountant.

This role emphasizes a full billing cycle, ERP familiarity (Deltek Vantagepoint preferred), data entry, and outstanding customer service. A diploma in accounting or related field plus 1–3 years of experience is expected, with benefits including extended