EHS Programs & Compliance Coordinator

Mitchell & Associates; Vaughan; On-site; CAD 65,000 - 75,000; Full time

Job summary

Martinrea in Vaughan, Canada seeks a Health & Safety Administrative Assistant to support the Health and Safety department by communicating policies and maintaining ergonomic tools accurately. The role requires post-secondary education in a related field and 1–2 years of experience, with strong English communication and MS Office proficiency.

Key duties include organizing safety documentation, coordinating trainings, audits, risk assessments, and interaction with HR.

Qualifications

• Post-secondary education in Health & Safety, Engineering, Kinesiology, Environmental and/or Advanced Ergonomics.
• Knowledge of Occupational Health and Safety Act.
• 1–2 years of experience.
• Fluent in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent English communication skills (oral and written).
• Knowledge of best practices in safety.
• Strong communication and presentation skills.

Responsibilities

• Keep Safety documentation organized and up to date; trackers and logs.
• Coordinate with floor management to close action items and non-conformities.
• Schedule and conduct Health & Safety and Environmental trainings (LOTO, Spill Response, TDG, WHMIS).
• Assist in evaluating emergencies and in response planning.
• Liaise with Human Resources on cross-department employee relations issues.
• Coordinate departmental safety communications and educate supervision on delivery.
• Conduct safety audits, collect data, identify non-conformities, track actions.
• Assist in identification and maintenance of Environmental aspects and impacts.
• Assist in evaluating new product, process and services and conduct risk assessment.
• Advise Senior Management on non-conformities and actions.
• Monitor chemical inventory.
• Participate in JHSC meetings and address items timely.
• Assist with case management documentation (RTW log, ESRTW, WSIB Forms).
• Monitor first aid injuries and incident investigations.
• Prepare information for annual environmental reporting.
• Assist EHS Manager with ISO 14001/45001 and legal compliance.
• Conduct ergonomic assessments using RULA/REBA/etc.
• Coordinate initiatives to improve Health & Safety programs.
• Address employee concerns and respond about the Employee Handbook.
• Ensure compliance with ISO systems and legal requirements.
• Conduct internal audits for OHSMS.
• Perform hazard assessments and provide feedback.
• Adhere to company policies.

Skills

Communication skills

Organizational skills

Analytical skills

Presentation skills

English proficiency

Education

Post-secondary in Health & Safety

Tools

Microsoft Office

Job description

Martinrea in Vaughan, Canada seeks a Health & Safety Administrative Assistant to support the Health and Safety department by communicating policies and maintaining ergonomic tools accurately. The role requires post-secondary education in a related field and 1–2 years of experience, with strong English communication and MS Office proficiency.

Key duties include organizing safety documentation, coordinating trainings, audits, risk assessments, and interaction with HR.