Environmental, Health & Safety Coordinator

Mitchell & Associates; Vaughan; On-site; CAD 65,000 - 75,000; Full time

Job summary

Martinrea in Vaughan, Canada seeks a Health & Safety Administrative Assistant to support the Health and Safety department by communicating policies and maintaining ergonomic tools accurately. The role requires post-secondary education in a related field and 1–2 years of experience, with strong English communication and MS Office proficiency.

Key duties include organizing safety documentation, coordinating trainings, audits, risk assessments, and interaction with HR.

Qualifications

• Post-secondary education in Health & Safety, Engineering, Kinesiology, Environmental and/or Advanced Ergonomics.
• Knowledge of Occupational Health and Safety Act.
• 1–2 years of experience.
• Fluent in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent English communication skills (oral and written).
• Knowledge of best practices in safety.
• Strong communication and presentation skills.

Responsibilities

• Keep Safety documentation organized and up to date; trackers and logs.
• Coordinate with floor management to close action items and non-conformities.
• Schedule and conduct Health & Safety and Environmental trainings (LOTO, Spill Response, TDG, WHMIS).
• Assist in evaluating emergencies and in response planning.
• Liaise with Human Resources on cross-department employee relations issues.
• Coordinate departmental safety communications and educate supervision on delivery.
• Conduct safety audits, collect data, identify non-conformities, track actions.
• Assist in identification and maintenance of Environmental aspects and impacts.
• Assist in evaluating new product, process and services and conduct risk assessment.
• Advise Senior Management on non-conformities and actions.
• Monitor chemical inventory.
• Participate in JHSC meetings and address items timely.
• Assist with case management documentation (RTW log, ESRTW, WSIB Forms).
• Monitor first aid injuries and incident investigations.
• Prepare information for annual environmental reporting.
• Assist EHS Manager with ISO 14001/45001 and legal compliance.
• Conduct ergonomic assessments using RULA/REBA/etc.
• Coordinate initiatives to improve Health & Safety programs.
• Address employee concerns and respond about the Employee Handbook.
• Ensure compliance with ISO systems and legal requirements.
• Conduct internal audits for OHSMS.
• Perform hazard assessments and provide feedback.
• Adhere to company policies.

Skills

Communication skills

Organizational skills

Analytical skills

Presentation skills

English proficiency

Education

Post-secondary in Health & Safety

Tools

Microsoft Office

Job description

Martinrea is a diversified global automotive supplier engaged in the design, development and manufacturing of metal parts, assemblies and modules, complex fluid management systems and aluminum products. We employ approximately 16,000 skilled and motivated people at manufacturing, engineering and technical centers in Canada, the United States, Mexico, Brazil, Germany, Slovakia, Spain and China. Our business strategy leverages world-class technologies, motivated and talented people, and high-quality products.

Our Mission Is To Make People's Lives Better By

• Delivering outstanding quality products and services to our customers;
• Providing meaningful opportunity, job satisfaction, and job security for our people;
• Being positive contributors to our communities; and,
• Providing superior long-term investment returns to our stakeholders.

Our strength is our people

We invite you to follow your dreams and explore a challenging and rewarding career at Martinrea.

Job Summary:

Provide administrative support to the Health and Safety department through communication of policies and procedures and updating Ergonomic tools accurately

Required Education And Experience

• Completion of/or in process of obtaining post-secondary education in related field; Health and Safety, Engineering, Kinesiology, Environmental and/or Advanced Ergonomics
• Knowledge of Occupational Health and Safety Act
• Minimum 1 to 2 years experience
• Fluent in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent English Communication skills (oral and written)
• Knowledge of best practices
• Strong communication and presentation skills
• Strong analytical and organizational skills

Essential Functions

• Ensure all Safety documentation is organized effectively and up to date; departmental action trackers, return to work log, continuous improvement log
• Coordinate with floor management to ensure any open action items, or non-conformities, are being addressed in a timely manner
• Coordinate, schedule and conduct Health & Safety and Environmental related trainings (i.e. Lock Out Tag Out, Spill Response, Transportation of Dangerous Goods, WHMIS, etc.)
• Assist in the evaluation of potential emergencies and in the execution of Emergency preparedness and Response
• Liaison with Human Resources department on any cross departmental employee relations issues
• Coordinate plant Safety communications and educate Alfield supervision on effective delivery
• Conduct Safety related audits for Alfield; collect data, determine non-conformities, create open action items, and follow up with task champions
• Assist in identification and maintenance of Environmental aspects and impacts
• Assist in evaluating new product, process and services and conduct risk assessment
• Advise Senior Management on any formal non conformities and necessary course of action
• Monitor chemical inventory
• Participate in JHSC meetings and ensure open items are addressed by task champions in a timely manner
• Assist with the completion of case management documentation: Return to Work log, ESRTW package and WSIB Forms, and filing of sensitive employee information
• Monitor first aid injuries; incident investigation details, open action items, and first aid injury log via Central
• Assist in preparation of information relevant to annual environmental reporting requirement
• Assist EHS Manager in document Control for Environmental Management System
• Conduct ergonomic assessments to ensure safe work practices utilizing one or more of the following: Physical Demands Analysis forms, RULA, REBA, Video Analysis, NIOSH, SNOOKE tables, etc.
• Coordinate departmental initiatives to improve Health and Safety programs at Alfield and Escalate any major safety concerns to Environmental Health and Safety Manager
• Assist in development of departmental initiatives to improve Environmental, Health and Safety programs at Alfield
• Address employee Environmental, Health and Safety concerns and report them to EHS Manager
• Assist employees with concerns and answer questions on the Martinrea Employee Handbook and other HR related questions.
• Ensure compliance, maintenance, and continual improvement to the ISO14001 Environmental Management System, ISO 45001 Occupational Health & Safety Management System, and applicable legal requirements and as directed by EHS Manager
• Conduct internal audits for OHSMS
• Perform hazard assessments of workplace and provide feedback to EHS Manager
• Abide by all Company polices including, but not limited to the following: Health and Safety, Quality and Environmental Systems, Human Resources policies, and the Martinrea Employee Handbook

Work Environment

• 30% Office environment, 70% Plant floor (PPE required)

Decision Making And Authority

• Authority of decisions:
  • How to communicate to Supervisors/ Managers
  • Prioritization of workload
• Recommendations:
  • Changes to Safety processes, procedures, forms and polices
  • Improvements to Safety systems
  • Escalation of action for audit non-conformities

Physical Demands

• Employee is required to talk and intensively listen on a regular basis
• Must be able to lift up to 35lbs.
• Must be able to work with push pull forces of up to 50lbs. or less
• Required to rotate to midnight shift

Health And Safety

• Must work in accordance with Health and Safety regulations, Company and plant rules, policies and procedures
• Must use or wear Personal Protective Equipment and certain clothing as required by the Company

Other Duties

• This job description is not designed to contain a comprehensive list of duties and responsibilities required for this job. Duties and responsibilities may change at any time with or without notice

Disclaimer

This job description does not constitute a contract of employment.

Artificial intelligence may be used during the recruitment process to screen, assess, or select applicants

Salary: $65000 - $75000 per year