Research Coordinator

University of Wisconsin Madison; Brantford; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Research Coordinator to support innovative research initiatives in emergency medicine. This dynamic role involves collaborating with EMS agencies, assisting with data collection, and organizing training sessions. The ideal candidate will have strong administrative skills and a passion for research, making a significant impact in enhancing prehospital care. Join a team dedicated to improving healthcare outcomes in rural communities and contribute to groundbreaking projects that truly matter. If you are detail-oriented and thrive in a collaborative environment, this is the perfect opportunity for you.

Benefits

Generous vacation and holidays

Competitive insurance and savings accounts

Retirement benefits

Qualifications

• 2+ years in administrative or coordination roles in research or medical settings.
• Strong communication and organizational skills are essential.

Responsibilities

• Assist with data collection, reporting, and tracking site progress.
• Organize meetings and training for EMS agencies.

Skills

Administrative Coordination

Data Collection

Communication Skills

Organizational Skills

Problem Solving

Education

Bachelor's Degree

Job description

Job Summary:

The Research Coordinator will play a key role in supporting the innovative research program led by Dr. Manish Shah in the BerbeeWalsh Department of Emergency Medicine at the University of Wisconsin School of Medicine and Public Health. This position will primarily focus on providing administrative and operational support for two major initiatives: the Community Paramedic-led Transitions Intervention (CPTI) and the Wisconsin STARS program.

CPTI is a national, multi-site pragmatic trial that trains community paramedics to serve as care transition coaches for people living with dementia and their care partners following an emergency department visit. The Wisconsin STARS program involves conducting a needs assessment to inform the development of a high-fidelity simulation training program aimed at enhancing prehospital pediatric care in rural communities.

The Research Coordinator will work closely with emergency medical services (EMS) agencies throughout Wisconsin and across the country, in collaboration with an experienced research team at UW-Madison and partnering institutions. Key responsibilities include assisting with data collection and reporting, tracking site progress, and supporting the completion of the STARS needs assessment. The coordinator will also organize meetings and trainings for EMS agencies, which includes scheduling, drafting agendas and presentations, and helping develop training materials.

Beginning in September 2025, the coordinator will support the rollout of CPTI at East Madison Hospital by processing local referrals and facilitating initial program implementation.

Responsibilities:
Supports the development, design, and implementation of research projects according to plans, under the general direction of faculty and/or senior research personnel, following established protocols and guidelines to support and advance research in a given field under general supervision.

• 20% Assists with conducting experiments or interviews, collecting and analyzing data, and documenting results according to established protocols


• 20% Assists in composing and organizing research reports and manuscripts to provide updates on unit objectives


• 20% Schedules logistics and secures resources for research supplies, equipment, and facilities


• 5% Tracks supply and equipment inventory levels and places replenishment orders


• 15% Maintains organization of research records according to established policies and procedures


• 20% Monitors project timelines and site engagement to ensure milestones and deliverables are met while also troubleshooting any barriers/obstacles that arise

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required Qualifications:
- At least 2 years of administrative or coordination experience in an academic, research, or social service/medical-related setting
- Excellent written and verbal communication skills to effectively interact with research partners, team members, and participants
-Experience collaborating across multiple teams, departments, or agencies

Preferred Qualifications:
- Knowledge of data collection and management
- Experience related to emergency medicine/emergency medical services

Desired knowledge, skills, and abilities:
- Attention to detail and strong organizational skills including the ability to multi-task, prioritize, and independently manage workload
- Community-oriented team player
- Strategic thinker and problem solver, applies a systems thinking approach to problem solving
- Enthusiasm for research, science, and medicine
- Takes initiative
- Strong interpersonal skills and adaptable

Work Schedule:

Generally, office hours are ~8am - 4:30pm but this schedule may vary slightly and will be agreed upon at hire.

Work Type:

Full or Part Time: 70% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $24.00 HOURLY
Depending on Qualifications
The starting hourly wage for this position is $24.00 per hour but is negotiable depending on qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH University Staff Benefits flyer: (https://uwmadison.box.com/s/656no0fcpy2tjg86s4v0chtxx25s3vsm)

Additional Information:

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

In your cover letter, please describe how you meet the qualifications for the position and answer the following question: "In your previous roles, how have you demonstrated your strong organizational skills including the ability to multi-task, prioritize, and independently manage your workload?"

Contact:

Stephanie Ricketts
[e-mail]
608-263-7984
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Research Coordinator(RE034)

Department(s):

A53-MEDICAL SCHOOL/EMERG MED

Employment Class:

University Staff-Ongoing

Job Number:

314601-CP

The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.