office administrator

Dumont & Co Accounting; Coquitlam; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented Administrative Coordinator to enhance office efficiency and support team operations. This role involves implementing and reviewing administrative procedures, managing office services, and overseeing payroll administration. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication skills and the ability to multitask effectively. Join a dynamic team where your contributions will directly impact the success of the organization and help create a supportive workplace culture.

Qualifications

• 1-2 years of experience in an administrative role is required.
• Strong computer skills, especially in MS Office and Excel.

Responsibilities

• Implement and review administrative procedures to enhance efficiency.
• Delegate tasks and oversee office administrative procedures.

Skills

Interpersonal Skills

Oral Communication

Written Communication

Time Management

Attention to Detail

Ability to Multitask

Flexibility

Organizational Skills

Reliability

Adaptability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

Database Software

Google Drive

LinkedIn

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience
1 year to less than 2 years

On site
Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• Database software
• Google Drive
• LinkedIn

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player