special events planner

Fluid Events; Golden Horseshoe; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading company in the events sector is seeking a Special Events Planner to manage logistics, promote services, and oversee various event details. The ideal candidate will have experience in community service organizations and event planning, with strong skills in digital media and technology. This hybrid role offers flexibility and various benefits, including paid time off for volunteering.

Benefits

Free parking available

Paid time off (volunteering or personal days)

Qualifications

• 2 to 3 years of experience in event planning.
• Experience in community service organizations and conference planning.

Responsibilities

• Administer revenues and expenditures.
• Develop and monitor emergency security plans.
• Plan and oversee webinars.

Skills

Digital media

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

Google Docs

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

MS Windows

Tablet computer

Keynote

MailChimp

Job description

• Education:

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work setting

• Associations and non profit organizations
• Arts and culture
• Festival

Tasks

• Administer revenues and expenditures
• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Inspect and select sites
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Review bids and negotiate costs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for VIP arrangements
• Plan for translation and interpretation services
• Book facilities for office personnel
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Prepare final financial and other reports
• Manage Event Logistics
• Plan and oversee Webinars
• Develop and implement business plans
• Supervise office and volunteer staff
• Project management
• Participate in fundraising activities for charity or non-profit organizations
• Market business services
• Develop marketing strategies

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows
• Tablet computer
• Keynote
• MailChimp

Area of work experience

• Community service organization
• Conference and meeting planning companies
• Multi-purpose facilities
• Professional association or organization
• University or college
• Special events

Area of specialization

• Digital media
• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is the highest level of study you have completed?

Experience

• 2 years to less than 3 years

Workplace information

• Hybrid

Other benefits

• Free parking available
• Paid time off (volunteering or personal days)

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Applying to special events planner @ Fluid Events

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