administrative assistant

OTTAWA SWISS WATCH SERVICES INC.; Ottawa; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading company in watch services is seeking an administrative assistant to manage office procedures and provide customer support. The role includes coordinating information flow, scheduling appointments, and maintaining inventory. Ideal candidates will have strong organizational skills, the ability to multitask, and experience with office software.

Qualifications

• Experience in office administration (1 to less than 7 months).
• Ability to work independently and under pressure.
• Knowledge of computer and technology.

Responsibilities

• Coordinate the flow of information within the team.
• Schedule and confirm appointments.
• Oversee payroll administration.

Skills

Customer Service

Time Management

Organized

Client Focus

Flexibility

Multitasking

Tools

MS Office

Google Docs

Job description

• Coordinate the flow of information within the team
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Provide customer service
• Consult with clients after sale to provide ongoing support
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Contact potential customers by phone
• Establish work priorities and ensure procedures are followed and deadlines are met
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Order and maintain inventory of parts and supplies

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office
• Electronic mail

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Client focus
• Time management

Experience

• 1 to less than 7 months

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