Finance and Administration Manager

Pender Harbour Health Centre Society; Madeira Park; On-site; CAD 80,000 - 100,000; Full time

Job summary

An established community health center is seeking a Finance and Administration Manager to lead financial operations and ensure compliance with non-profit standards. This role is crucial for supporting the health center's mission through effective financial management, oversight of payroll, and administrative leadership. The ideal candidate will possess a CPA designation, strong project management skills, and a passion for community service. Join a dedicated team that values professionalism and ethical practices while making a positive impact on the health and wellness of the community.

Benefits

Paid sick time

Employer paid benefits

Qualifications

• 5+ years of accounting experience with 2+ years in a supervisory role.
• Skilled in non-profit accounting standards and grant reporting.

Responsibilities

• Manage financial operations and ensure compliance with non-profit standards.
• Oversee payroll processes and maintain accurate financial records.

Skills

Non-profit accounting

Financial compliance

Payroll management

Project management

Communication skills

Organizational skills

Education

CPA designation

PMP designation

Tools

ADP payroll system

Microsoft Office

EMR software

SAGE accounting software

Job description

Introduction

The Pender Harbour Health Centre is the Sunshine Coast’s only Community Health Centre (CHC) and has been providing health and wellness services to the community since 1976. We are now seeking a Finance and Administration Manager to join our leadership team and manage the financial operations of our non-profit society and the Pender Harbour Health Centre.

The Finance and Administration Manager reports to the Executive Director and Board of Directors and oversees the financial administration of the Health Centre and ensures the financial health and compliance of the Society and Health Centre. The Finance and Administration Manager handles the financial needs of the Health Centre, oversees payroll, ensures compliance with regulatory standards and leads the annual audit process. They also support the administration of the Health Centre by coordinating janitorial and maintenance employees, ensures the building is operational and manage relationships with our tenants.

The ideal candidate will bring expertise in non-profit accounting, an understanding of risk management and the ability to support a team and manage relationships with stakeholders.

The Role

This permanent position is based onsite at the Pender Harbour Health Centre. The schedule is Monday - Thursday, 8.00am - 4.00pm, 30 hours weekly. The compensation for this role is $42- $46 per hour depending on education and experience. The roles includes paid sick time and employer paid benefits.

Responsibilities

Financial Oversight and Reporting:

• Develop and maintain accurate financial records, ensuring compliance with non-profit accounting standards and regulations, including CRA, WCB and the Societies Act.
• Prepare and present monthly financial statements and projections to the Executive Director and Board of Directors.
• Supports the Executive Director with monthly, quarterly, and annual financial reporting requirements with our funders.
• Lead the preparation of the annual budget and monitor monthly performance against the budget.
• Manages and coordinates donations to the organization.
• Provides knowledge and guidance to support financial decision-making and identity financial risks to the organization with mitigation strategies.
• Supports the Executive Director with grant applications and financial requirements.

Payroll and Accounts Management:

• Manages ADP payroll processes and oversees payroll submission, ensuring accuracy and compliance with all employment standards.
• Maintains and administers the Accounts Receivable and Accounts Payable processes.
• Track and report on restricted and unrestricted funding sources.
• Oversee the annual financial audit process, supporting our accounting partners and being the point of contact during the annual audit.
• Assists in development, implementation, and annual review of tenant leases.

Administrative Oversight and Leadership:

• Maintain accurate and up to date financial, personnel and administrative records and files.
• Develop, document, and maintain daily systems backups and secure storage in alignment with FOIPPA.
• Support Executive Director with Human Resource processes, including onboarding, performance evaluation and discipline.
• Responsible for maintaining employee files in accordance with the PHHC policy and procedures.
• Provide leadership and guidance to the PHHC janitorial and maintenance teams.
• Coordinate and supervise external security, IT and maintenance contractors when needed.
• As a member of the PHHC Leadership Team, provide leadership support to team members in the development of new administrative processes and procedures.
• Ensure the Health Centre remains compliant with third party software applications and licensing requirements, such as EMR, SAGE and MS Office.
• Other duties as assigned.

Qualifications

Required

• CPA designation or equivalent accounting qualification.
• PMP designation or strong project management skills or experience.
• A minimum of 5 years of experience in accounting, with at least 2 years in a supervisory role.
• Skilled in non-profit accounting standards, grant reporting, and financial compliance
• Strong understanding of payroll systems and CRA requirements.

Desirable Skills

• Experience in healthcare and/or non-profit environment
• Knowledge of accounting software and budgeting tools and programs
• Knowledge of various Microsoft Office software including teams, outlook and excel.
• Ability to work in a team environment
• Strong written, listening and oral communication
• Strong organizational skills
• Professionalism, ethical behaviors, and respectful practices.