Commercial Property Administrator

Newlands Group; Toronto; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated Commercial Property Administrator to enhance their team. This role is pivotal in managing day-to-day operations of commercial properties, ensuring tenant satisfaction through effective communication and support. The ideal candidate will possess a strong background in property management, excellent organizational skills, and a proactive approach to tenant relations. Join a dynamic team and contribute to the success of a growing commercial portfolio while enjoying a collaborative work environment that values your expertise and initiative.

Qualifications

• 2+ years of experience in property administration or management support.
• Strong understanding of commercial lease terms and tenant relations.

Responsibilities

• Assist the Property Manager in overseeing commercial properties.
• Act as the first point of contact for tenant inquiries and concerns.

Skills

Property Management

Tenant Relations

Organizational Skills

Communication Skills

Microsoft Office Suite

Education

Experience in Property Administration

Understanding of Commercial Lease Terms

Tools

Yardi

MRI

Property Management Software

Job description

Job Title:Commercial Property Administrator

Location: Etobicoke, ON
Employment Type: Full-Time | On-Site

About the Role:
Our client, a well-established real estate developer with a growing commercial portfolio, is seeking a Property Administrator to join their team in Etobicoke. This position plays a vital role in supporting the day-to-day operations of their commercial properties. The ideal candidate will bring experience in commercial property management, strong organizational skills, and a friendly, service-oriented approach to tenant relations.

Key Responsibilities:

• Assist the Property Manager in overseeing a portfolio of commercial properties
• Act as the first point of contact for tenant inquiries and concerns, ensuring prompt and professional communication
• Coordinate maintenance requests, vendor services, and site access
• Track lease documentation, rent rolls, and tenant insurance compliance
• Prepare tenant notices, correspondence, and reports as required
• Support budgeting, invoice processing, and general administrative tasks
• Maintain organized property files and databases
• Assist with lease administration and renewals where applicable

Qualifications:

• 2+ years of experience in a property administration or property management support role, preferably in commercial real estate
• Strong understanding of commercial lease terms and tenant relations
• Friendly, professional, and proactive communication style
• Detail-oriented with excellent organizational and multitasking skills
• Proficiency with Microsoft Office Suite and property management software (e.g., Yardi, MRI, or similar)
• Ability to work independently and as part of a collaborative team